Legal Billing Specialist

We are seeking a Legal Billing Specialist to join our client's team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm.

The Legal Billing Specialist will be responsible for supporting billing functions for assigned client accounts and/or practice groups. Core responsibilities include assisting with invoice generation, processing electronic billing through various platforms in compliance with client-specific guidelines, and helping ensure all e-billed invoices are successfully submitted and approved for payment.

KEY RESPONSIBILITIES INCLUDE:

• Process client bills via Aderant software
• Submit assigned client invoices as required by client-driven outside counsel guidelines and/or engagement letters. Process invoices through Bill-Blast and, if necessary, upload LEDES files on e-billing vendor sites
• Research and answer questions pertaining to assigned client accounts and/or practice group assignments
• Review and edit pre-bills in response to attorney and secretary requests
• Handle and process moderate to complex bills with support from senior staff as needed
• Review and verify accuracy of billing and supporting documentation as required
• Support electronic billing processes for assigned clients, from finalized invoice through successful approval for payment, including processing appeals on short-paid invoices under supervision
• Prepare ad hoc reports for attorneys as needed
• Collaborate with Billing Supervisor, attorneys, and client contacts on transitions from paper billing to electronic billing
• Build rapport with billing attorneys as well as client contacts to establish and maintain solid client relationships
• Perform special projects and additional duties as assigned

QUALIFICATIONS:

• 3+ years of experience in billing or e-billing, preferably in a law firm or professional services environment
• Strong technical skills. Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook is required
• Ability to prioritize and manage multiple tasks in order to meet critical deadlines
• Position requires the ability to work well under pressure to meet strict deadlines
• Flexibility for overtime is required
• Strong attention to detail
• Excellent interpersonal skills with the ability to work collaboratively
• Excellent written and verbal communication skills
• Self-starter with ability to successfully adapt to changing priorities and work demands
• Ability to multi-task, organize workflow, and use time efficiently
• Strong analytical skills
• Eagerness to learn and develop expertise in legal billing processes
• General understanding of a revenue cycle helpful, including basic knowledge of accounts payable and related processes
• Must be proactive in identifying issues and asking questions
• Ability to work in a team environment
• Experience with Aderant, Elite, eBillingHub, or BillBlast software preferred

MINIMUM EDUCATION:

• Bachelor's degree preferred, but may be substituted for relevant legal or billing work experience

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@ .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ( we, our, or Vaco by Highspring ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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