Administrative Specialist

4 days ago

Vienna, VA, United States Rividium Inc Full time
Full-Time/Part-Time
Full-Time

Description

RiVidium Inc. is seeking an Administrative Specialist to provide high-impact support to executive level personnel while being seated at the front desk to ensure executive accessibility and a professional office presence. This role blends strategic partnership with hands-on operational excellence. The EA will provide backup coverage for the main receptionist to maintain seamless front-office operations.

Key Responsibilities:

Relationship & Business Development Support
  • Own and maintain executive relationship tracking (CRM); log touchpoints and follow-ups
  • Attend networking events to capture intelligence and coordinate follow-up communications
  • Draft professional correspondence, thank-you notes, and executive communications
  • Serve as a professional interface to clients, partners, and visitors
Executive Support
  • Manage executive calendars with attention to priorities and time protection
  • Triage email and flag critical items; draft responses as needed
  • Coordinate meetings: agendas, materials, and action item tracking
  • Handle confidential information with discretion
Front Desk & Office Presence
  • Provide professional front-desk presence; greet visitors, coordinate badges/sign-in
  • Provide backup coverage for receptionist as needed
  • Support corporate events and new hire orientations
Travel & Administrative Support
  • Coordinate domestic travel arrangements
  • Reconcile expenses and support light administrative tasks
Qualifications:
  • 2+ years supporting C-suite or executives with heavy calendar/email ownership and cross-functional coordination is preferred.
  • Demonstrated experience with task tracking, meeting facilitation, and executive-level communications.
  • Proficiency with MS 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint/OneDrive; aptitude with CRM tools.
  • Strong project management skills; able to scope, plan, execute, and report with minimal oversight.
  • Exceptional judgment, discretion, and executive presence; able to influence without authority.
  • Superior writing, proofreading, and visual-presentation skills.
  • Bachelor's degree preferred (or equivalent experience).


About the Organization
Established in 2008, RiVidium, Inc. (dba TripleCyber) is a VA-Verified SDVOSB and an SBA-Certified 8(a) company. To prepare our clients for the future, RiVidium has balanced all parts of our organization to attract the finest employees in order to 'Strive to be the missing element defining tomorrow's technology'. RiVidium keeps pace and surpasses its competitors by meeting challenges of advancements in Logistics, Human Capital, Cyber, Intelligence & Technology.

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. If you need a reasonable accommodation for any part of the employment process, please contact Human Resources (HR) at hr@rividium.com.

This position is currently accepting applications.

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