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BASIC PURPOSE
Primary duties include completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Provide exemplary customer service to both internal and external customers, including problem-solving within the guidelines of PSTA. Assists with maintaining the general ledger and its subsidiary ledgers to ensure accounting and reporting.
ESSENTIAL FUNCTIONS
· Perform accounts payable duties such as verifying invoices for payment, including but not limited to reviewing for appropriate authorizations and backup documentation. Review to ensure that expenditures are charged to appropriate accounts by authorizing party.
· Review the status of delinquent vendor accounts and reach out to resolve problems. Work with purchasing and department directors if necessary to keep accounts current.
· Help prepare annual 1099 forms, and any other routine financial reports required.
· Prepare accounts payable checks and disbursements reports.
· Help prepare audit schedules related to accounts payable.
· Reconcile general ledger and other related accounts monthly as assigned.
· Help to review subsidiary general ledger accounts to ensure the proper recording and validity of financial transactions.
· Assist the Senior Accountant of Capital Assets and serve as a backup for normal monthly entries, fuel tax reports, reconciliations and yearly inventory.
· Work with Senior Accountants on monthly and year-end analysis to ensure all fiscal year activity is properly recorded.
· Work with the Director of Accounting on the monthly accrual of unpaid invoices.
· Develop and keep current a policy manual of assigned tasks in an electronic format.
· Revise, develop and submit to the Director of Accounting suggestions for changes to policies and procedures that will benefit the authority with compliance and efficiency issues.
· Perform additional duties as assigned to assist the Director of Accounting.
SUPERVISORY RESPONSIBILITIES
• This position has no supervisory responsibilities.
MINIMUM QUALIFICATIONS
Education: Bachelor’s degree from an accredited college or university in Accounting or Finance, or related field. Will consider a graduation date with an accounting major in the next twelve months with at least one year of related work experience.
Experience: Minimum of one year of recent professional business experience in a finance-related area or the equivalent. Must be an intermediate-level user in Excel. Experience in a grant-funded environment and with a purchase order system a plus.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Accounting principles, practices and procedures, data processing capabilities including the use of personal computers and computer networks; regulatory agency reporting requirements; cash disbursement procedures; modern office procedures.
Skilled in: Strong organizational skills; intermediate level use and application of personal computers and software including all Microsoft Office or equivalents; use of modern office equipment.
Ability to: Communicate effectively both orally and written; develop and maintain effective working relationships with all employees. Strive to ensure that the general ledger is maintained efficiently and accurately. Demonstrate independent judgement and initiative, work successfully in a team environment.
