Temporary Human Resources Assistant
4 days ago
Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.
We are seeking a Temporary Human Resources Assistant to provide administrative support to our Human Resources Department and service our internal clients. We are looking for someone who is eager to support and strengthen our HR team. This position is ideal for someone who is team-oriented and employee-focused.
Human Resources Assistant Responsibilities:
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Assisting with recruitment activities including drafting job postings, posting jobs to job boards, and scheduling interviews.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Responsible for new hire onboarding process, including initiating, and tracking background checks, new hire memos, preparing new hire orientation checklist, scheduling orientations, and onboarding meetings, drafting welcome emails, etc.
- Assists with employee separation processes including departure memos, scheduling exit interviews, preparing benefits separation checklists, etc.
- Assists with new hire orientation process.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Monitor HR Inbox, answering routine questions and forwarding more detailed questions to the appropriate HR team member.
- Reconcile and process benefit billing and processing invoices.
- Coordination and organization of HR Team Meetings.
- Update and maintain staffing assignments in Excel.
- Responsible for updating status and title changes in UKGPro.
- Updating Firm organizational charts
- Provides clerical support to the HR department.
- Must have at least 3+ years of human resources experience.
- Ability to exercise discretion and always maintain integrity with confidential information.
- Ability to work closely and effectively with all levels of firm and department personnel.
- Proficiency in MS Office applications including Word, Excel, and PowerPoint.
- Strong oral and written communication skills.
- Excellent verbal and written communication skills.
- High School Diploma preferred.
- Prior related experience preferred.
- Effective interpersonal skills and relationship-building skills.
- Excellent organizational skills.
- Strong customer service skills and mindset.
- Ability to demonstrate good judgment.
- Pro-active and self-motivated and directed.
- Strong attention to detail.
- Able to prioritize and execute tasks in a high-pressure environment.
The salary for this position is $54,000 - $60,000. The salary provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.
Physical Demands:
While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 15 pounds.
Disclaimer and Acknowledgement:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management's right to assign or reassign duties in this job description at any time for any reason.
Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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