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Mail Clerk
2 weeks ago
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Mailroom Clerk - on-site in Chicago, IL
Responsible for receiving, sorting and scanning incoming mail and/or packages to distribute to departments or individuals. Responsible for collecting and metering outgoing mail and/or packages and delivering them to the respective drop-off box in the building. Other responsibilities include general administrative duties such as stocking copier paper and setting up meeting rooms as needed.
Here is some of your day:
- Mail Processing & Security: Sort mail daily for time-sensitive documents, stamp and deliver bankruptcy letters same day to 7th floor litigation team, never open private/confidential mail, and process all mail only within secure mailroom
- Mail Distribution: Place mail in proper distribution piles, deliver to individual mail slots or directly to recipients, and ensure personal/confidential mail is delivered same day unopened
- Courier & Shipping Management: Scan and process all incoming/outgoing courier shipments (FedEx, UPS, DHL, messenger, USPS Priority), weigh mail for correct postage, and arrange courier pickups
- Mail Equipment Operations: Run outgoing mail through Metered Pitney Bowes Machine with proper cost center codes, fold and insert documents into envelopes, and apply correct postage (no personal mail)
- Documentation & Tracking: Record certified/registered mail using FileMaker Pro Security Mail Tracking software, scan/email USPS Business Reply Mail manifests to management, and turn over checks to BMO Bank personnel
- Daily Operations: Pick up mail from stations throughout the day, ensure pre-noon pickups are stamped and placed in 5th floor mailroom bin for timely delivery, and follow BMO mailroom Record Retention Schedules
- Office Support Services: Perform hospitality and minor housekeeping, stock mailroom and copy room supplies, support office moves and charity events, and set up/tear down conference rooms
- Client Communication: Respond to client inquiries via telephone, email, or Microsoft Teams, and submit any additional requested duties to reporting manager for review before execution
Here is who we are looking for:
- 1+ years of mailroom experience
- High school diploma or GED
- Excellent computer skills, specifically Word Processing and Database entry and knowledge of fax and scanning machines
Physical work requirements and work conditions
- Must be able to lift a minimum of 50 lbs.
- Ability to spend much of the day on his/her feet
- Must be able to work quickly with hands and have good hand/eye coordination
Pay $18-21 hourly
Schedule: Monday - Friday 7:15 a.m. - 3:45 p.m.
Estimated compensation for this position:
38,100.00 - 46,700.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site -Chicago, ILIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
