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Site Administrator

2 weeks ago

West Palm Beach, FL, United States Children’s Home Society of Florida Full time
Children's Home Society of Florida

Since opening our doors in 1902, CHS became a part of Florida's history.

CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we're changing the face of foster care and positively impacting children and families' lives for generations to come.

Join our team to continue to do good and create history serving Florida's children and families

The Site Administrator provides oversight of the facility, coordinates activities and services offered at the site, and provides administrative support to program leadership. Overall, the Site Administrator contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

WHY JOIN CHS?
  • Uplifting mission-driven work culture
  • Make an impact in your community and become a part of Florida's history
  • Growth and professional development opportunities
  • Great benefits package, including generous paid time off and holidays
Primary Job Functions

1. Oversee BRIDGES facility and provide administrative and coordination assistance to the program.
  • Oversee facilities such as coordination of space planning and building/equipment maintenance.
  • Collect and maintain supporting data/information for all designated service delivery activities.
  • Coordinate data collection (such as surveys, attendance at events, pre/post test scores) among program teams, service partners and programs.
  • Support the scheduling of events and activities such as parent/family activity night or workshops.
  • Maintain the Community Calendar for events and activities.
  • Provide administrative support, which may include clerical duties, database entry and maintenance.
  • Provide meeting support, take and transcribe notes to produce meeting minutes, prepare and distribute handouts, etc.
  • Provide coverage as receptionist and perform tasks such as answering telephones, opening and distributing mail, etc.
  • Order and maintain adequate office supplies.
2. Contribute to a positive, engaging work environment.
  • Develop a strong knowledge base and stay current on job-related issues and trends.
  • Participate actively in departmental meetings, training and education, as well as the quality process.
  • Comply with CHS's code of conduct, policies, procedures and other obligations.
  • Assist with training other team members and providing back up when necessary.
  • Pick up projects on the fly; perform other duties as assigned from time to time.
  • Demonstrate the CHS Common Bond values in the performance of all job duties.
Job Qualifications

Education, Licenses & Certifications:
  • High school diploma or GED equivalent, required.
  • Florida Driver's License within 30 days from hire with daily access to a reliable and insured vehicle, required.
Experience:
  • Two years of administrative support experience, required.
  • Experience working in a social service or non-profit organization, preferred.
Knowledge, Skills and Abilities

Knowledge of:
  • OFFICE ADMINISTRATION | DATABASE AND SPREADSHEET APPLICATIONS
Skills and proficiency in:
  • Planning, project management, organization and time management
  • Oral and written communication, including presentation and platform
  • Collaboration and teamwork, consulting and facilitation, coaching and mentoring
  • Computer systems and MS Office, including Word, Excel and Outlook
  • 45-50 wpm typing speed
Ability to:
  • Operate office equipment
  • Speak, read and write English at the high school level, including accurate spelling and grammar
  • Perform at a high level of autonomy, with general supervision.
  • Perform under strong demands in fast-paced, diverse, sometimes ambiguous environments.
  • Commit to providing high customer satisfaction with positive service delivery results.
  • Meet critical deadlines, while maintaining attention to detail, accuracy and quality.
  • Handle highly stressful, sensitive situations; maintain confidentiality and professional boundaries.
  • Demonstrate the behaviors of our CHS Common Bond Values
  • Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change.

Together, good can be done.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.