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Pharma Congress Event Manager
2 weeks ago
The Event Manager - Congress, will work in our Pharma Operations team. They will oversee logistics & operations across a variety of congresses. The Event Manager - Congress, provides thought leadership & project management while having the organizational skills necessary to not leave any detail to chance. This position requires enthusiastic multi-tasking while managing simultaneous events in their entirety, sometimes working independently and in other cases leading strategic teams for domestic events.
This role collaborates with internal teams, ensuring that deliverables are met, budgets are balanced, and client needs are anticipated and aligned to their vision. In addition, the Event Manager - Congress also optimizes external relationships with third-party suppliers.
POSITION REQUIREMENTS
- Knowledge of Pharmaceutical compliance, former experience in planning pharmaceutical meetings and congresses is preferred.
- Engage with several vendors simultaneously to include convention facilities, hotel, content agencies, media partners, hotels, transfer companies, reception facilities, union staffing, mobile app and technology partners.
- Engage/support US and global Key Opinion Leaders (KOLs), Healthcare Professionals (HCPs), and Speaker management logistics intertwined with Congress components.
- Travel on-site to manage all event requirements and onsite staff for larger and high-profile events.
- Ensure delivery of all events in accordance with regulatory and client-defined compliance guidelines.
- Manage and lead Zoom weekly team calls, live notetaking during calls, call agenda delivery post-call; comfortable with PowerPoint slide create and management for weekly calls.
- Consistently communicate actions and deadlines clearly to a variety of receivers; reinforce and drive decisions amongst group to accomplish goals and deadlines.
- Maintain strict records of financial payments and detailed descriptions.
- Build and maintain positive relationships with Congress contacts and associated parties, on behalf of the client.
- Bachelor's degree in Business, Hospitality, Liberal Arts, Public Relations, or Communications required.
- Three years' experience in the event management industry in a position of similar accountabilities and responsibilities, or a minimum of two-years' experience in ITA Group's Event Management division.
- Management of events. Please specify events worked on and role in resume.
- Strong organizational skills and the ability to manage details.
- Ability to handle numerous projects, prioritize workload and delegate responsibility.
- Experience in effective communication and relationship building skills, business writing and client presentations. Ability to interact with all levels of client management.
- Proficiency with Microsoft® PowerPoint, Microsoft® Word and Microsoft® Excel.
- Knowledge of financial and accounting principles with experience in preparing and assessing financial budgets and profitability.
- Experience in negotiations in a business environment.
- Excellent human relations skills with the ability to be flexible and sensitive to people's needs.
- Ability to think and act in a proactive manner. Capable of seeing the big picture while understanding how each element contributes to the greater whole. Must be competent to project how a change or delay in one area will impact the overall project. Willingness to try new ideas and challenge status quo.
- Experience in working with cross-functional teams. Excellent interpersonal skills with the ability to take and give direction within a matrix organizational structure and team environment.
- Ability to generate enthusiasm and dedication to support team members in order to achieve client business objectives.
- Ability to display a sense of urgency, ownership and accountability.
- Ability to listen, understand and respond to external and internal customers' needs in a timely manner; customer service experience in a service-related industry preferred.
- Ability to work the time necessary to complete projects and/or meet deadlines.
- Ability to travel up to 25-30% of the year.
To perform this job successfully, an individual must be able to complete each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.
ITA Group, Inc. is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Company.
