Senior AP Specialist

5 days ago

Rockford, IL, United States Waldom Electronics Full time

Position Overview:

The Senior Accounts Payable (AP) Specialist is responsible for managing the full cycle accounts payable process, ensuring the accurate and timely processing of vendor invoices, employee expenses, and payments. This role supports month-end close activities, reconciliations, and audits while resolving vendor issues and maintaining strong supplier relationships. The Senior AP Specialist ensures compliance with corporate policies, tax regulations, and internal controls, and acts as a subject matter expert on AP systems and processes. In addition, the role contributes to process improvement initiatives, supports automation projects, monitors AP performance metrics, and may assist in training and supervising junior AP staff to drive efficiency, accuracy, and continuous improvement within the finance function.

Key Responsibilities:

  • Process high-volume vendor invoices accurately and in a timely manner.
  • Review and verify invoices and payment requests for appropriate documentation and approval.
  • Prepare bi-weekly payment runs, present to management for approval and process in ERP.
  • Reconcile vendor statements and resolve discrepancies in a professional and timely manner.
  • Build and maintain strong vendor relationships to ensure smooth payment processes.
  • Maintain and update vendor records, including W-9s and payment terms.
  • Ensure compliance with corporate policies and internal controls.
  • Assist with month-end closing activities, including AP accruals and account reconciliations.
  • Collaborate with procurement, finance, and other departments to streamline AP processes.
  • Support external audits and internal reviews by providing documentation and explanations.
  • Train and mentor junior AP team members.
  • Recommend and implement process improvements to enhance efficiency and accuracy.
  • Monitor and report AP KPIs to management, identifying trends and areas for improvement.
Qualifications:

Education:
  • Associate degree in Accounting, Finance or related field is required. Bachelor's degree preferred.
Experience:
  • 5+ years of accounts payable experience, with at least 2 years in a senior or lead role.
  • 1 year experience with NetSuite and automated AP tools (e.g., Concur, Tipalti).
  • Strong knowledge of GAAP and internal controls related to AP.
  • Familiarity with foreign currencies and ability to convert currencies.
  • Knowledge of 1099 processing and year-end reporting.
Skills:
  • Ability to effectively collaborate with cross-functional teams.
  • Effective verbal and written communication skills.
  • Meticulous attention to detail and strong organizational skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Proficient in Microsoft Excel and other Office applications.
  • Strong analytical and problem-solving skills.
Physical Requirements:
  • Ability to sit up to 8 hours per day.
  • Ability to lift up to 25 lbs.
Working Conditions:
  • Standard office environment with occasional exposure to the warehouse.
Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Here's a Few Things We Offer You
  • Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost.
  • Fourteen (14) days of paid time off (PTO) annually.
    • (accrued at 2.15 hours per week for the first four (4) years of employment.
  • 8 Paid holidays plus 1 floating holiday.
  • 8 hours of paid volunteer time off annually.
  • Corporate Discount Program.
  • Employee Assistance Program 100% Waldom Paid
  • Generous Paid Maternity & Paternity Leaves.
  • Tuition Reimbursement Program.
  • Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year.


Affirmative Action/EEO Statement

Waldom Electronics is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

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