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Police Records Specialist I

3 weeks ago

Clermont, FL, United States City of Clermont, FL Full time
Salary : $39,790.40 - $50,398.40 Annually
Location : Clermont, FL
Job Type: Full-Time
Job Number: 01264
Department: Police Department
Opening Date: 12/23/2025
Closing Date: 12/30/2025 5:00 PM Eastern

General Description
Performs skilled clerical work supporting law enforcement activities. Conducts records related work on behalf of the Police Department as required. This position must exercise a high degree of professionalism with the ability to work efficiently and effectively with the public and City staff. Work is subject to regular supervision under the Records Supervisor.
This position is non-exempt. Fair Labor Standards Act overtime provisions will apply.
Per Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Primary Duties

  • Reviews and processes police reports and records
  • Copies and distributes incident reports to appropriate persons/agencies.
  • Records disposition, prepares boxes and reports, and disseminates records annually per City Clerk's record guidelines.
  • Acts as a liaison with the City Clerk's office to complete public records requests.
  • Researches and retrieves official records as needed for upload in City's request management software.
  • Assists the Records Supervisor with accepting and distributing subpoenas.
  • Assists in the maintenance of department records and files while ensuring compliance.
  • Processes traffic related records from auditing to data entry to voided citations.
  • Greets and assists visitors; receives, screens, and routes telephone calls; takes messages; and answers questions.
  • Collects fees for parking tickets, fingerprinting, and copies of reports.
  • Completes a variety of reports; compiles information from various sources.
  • Maintains high quality communication and interaction with internal and external entities.
  • Reviews and redacts body camera videos.
  • Processes cash, checks, and credit cards in accounting system.
  • Balances the cash drawer and posts funds in a timely manner.
  • Create, save and send reports to finance.
  • Place service calls and order supplies for copy machines.
  • Notarize Documents as needed.
  • Performs various clerical tasks such as: entering and updating computer information; filing reports and other documents; typing correspondence; and operating general office equipment including typewriter, computer, copy machine, and fax machine.
  • Drops off and picks up department mail.
  • Assists with coverage for other department personnel as needed.
  • Performs other duties as assigned.
Minimum Qualifications
  • High School Diploma or GED.
  • One (1) year general clerical experience.
  • Florida Notary Public, or obtain within six (6) months from the date of employment.
  • Valid Florida Driver's License.
In some cases, an equivalent combination of higher education and experience may be considered, provided the education and experience is in a relevant and related field.

Essential Physical Functions & Environmental Conditions

Physical Demands
  • Sits at a desk and views a display screen for extended period of time.
  • Acceptable eyesight (with or without correction).
  • Acceptable hearing (with or without hearing aid).
  • Able to communicate orally.
  • Able to access/reach file cabinets for filing and retrieval of data
  • Able to lift up to 10 pounds occasionally.
Work Environment
Works inside in an office environment, not subject to adverse conditions.

The City of Clermont is an Equal Opportunity Employer. The Americans with Disabilities Act requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodations with management.

To perform this job successfully, an individual must be able to perform all of the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Job functions described are not to be construed as a complete statement of all duties performed. Employees may be assigned additional duties by management as deemed necessary. Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this job description.
The City of Clermont has the right to revise this job description at any time. This description does not represent in any way a contract of employment.
City of Clermont Benefits