Senior Administrative Assistant

SUMMARY/JOB PURPOSE:

Provides assistance with a variety of moderate to complex administrative and organizational tasks in support of executive assistant and assigned groups.

Essential Duties And Responsibilities:

• Provides administrative support including a variety of moderate to complex administrative and organizational tasks to assigned department(s).
• Produces and edits moderately complex to complex correspondence, documents and reports using word processing, spreadsheet and powerpoint software.
• Assists in maintaining calendars for assigned team members, schedules internal and external meetings, makes travel arrangements, and coordinates visits by outside guests.
• Provides support for reimbursement requests and expense reports.
• Orders office supplies and journals, maintains office equipment and distributes mail.
• Answers and directs phone calls and routes messages; produces copies and maintains filing systems.
• Answers questions regarding departmental policies and procedures.
• May provide presentation support and perform special projects as requested.
• Complies with all company health & safety policies and procedures.

Supervisory Responsibilities:

• There are no supervisory responsibilities for this job.

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education/Experience:

• Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of two years related experience.
• Or equivalent combination of education and experience.

Experience/The Ideal for Successful Entry into Job:

• Minimum of 2 years prior computer and administrative experience including handling logistics, typing, editing, distributing information, filing, telephone usage, etc.

Knowledge/Skills:

• Strong computer skills including well-developed knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Internet research capabilities.
• Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills.
• Ability to use sound judgment and initiative in resolving problems and making recommendations.
• Demonstrates tact, diplomacy, respect and confidentiality; is approachable and interacts professionally; builds business relationships based on mutual respect.
• Works efficiently, responds promptly and does not repeat errors.
• Responds well to shifting priorities by maintaining flexibility and professionalism.
• Routinely anticipates and takes initiative to problem-solve, and recommends and implements process/project improvements.
• Routinely produces error-free work, contributes to efficiency and productivity of department(s).
• Ability to write moderately complex to complex correspondence.
• Effectively presents information to groups and individuals and promptly responds to questions.
• Encourages communication and cooperation and mutually beneficial solutions to problems.
• Ability to communicate effectively and professionally in person, by phone and by email with visitors and colleagues of varying employee levels.
• Understanding of departmental procedures and processes with the ability to act as an information source on departmental operations and policies.
• Up-to-date knowledge of relevant desktop systems and software and ability to apply them to improve department effectiveness and execute daily and ongoing projects.
• General understanding and application of technical principles, theories and concepts in field of specialty and other related disciplines.

JOB COMPLEXITY:

Working Conditions:

• Works on assignments that are moderately complex to complex in nature where ability to recognize deviation from accepted practice is required.
• Applies job skills and company's policies and procedures to complete a variety of tasks.
• Demonstrates appreciation for critical issues facing the department, plays an active role in helping to solve problems and seeks ways to make a difference even when not immediately obvious.
• Builds cooperative team relations with colleagues throughout the organization and with vendors outside the organization.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The base pay range for this position is $73,000 - $104,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.

In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan. Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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