Events Coordinator, Product Councils
2 weeks ago
The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members. Founded in 1936, the Institute has more than 48,000 members worldwide representing the spectrum of land use and real estate development disciplines, working in private enterprise and public service. As the preeminent, multidisciplinary real estate forum, ULI facilitates the open exchange of ideas, information, and experience among local, regional, national, and international industry leaders and policymakers dedicated to creating better places. The mission of ULI is to shape the future of the built environment for transformative impact in communities worldwide.
POSITION SUMMARY
ULI is seeking a motivated and detail-oriented Event Coordinator to join our Product Councils team. In this role, you will coordinate logistics for a portfolio of Product Councils during ULI's Fall and Spring Meetings. This includes managing event details for Council receptions, tours, dinners, and Council Day meetings across a portion of ULI's 70 Product Councils.
You will work closely with the Senior Director, fellow Event Coordinators, and other team members to ensure council planning is executed seamlessly. The ideal candidate has excellent organizational and communication skills, thrives under pressure, and brings a proactive, detail-oriented approach. If you are eager to grow your career in event planning within a dynamic nonprofit environment, we encourage you to apply.
This is a hybrid position requiring three days per week in ULI's Washington, DC headquarters, with occasional travel for meetings and events. The salary for this position ranges from $55,781 - $60,662. Actual compensation will be based on experience, education, skills, and other job-related factors. This role is part of ULI's comprehensive compensation package, which includes competitive benefits.
RESPONSIBILITIES
- Assist Councils with venue and vendor sourcing, identifying cost savings and efficiencies.
- Support Product Council leadership in planning Spring and Fall Meeting activities and related events, as assigned by the Senior Director.
- Distribute planning materials and resources to Council leaders.
- Assist with contract execution, track payment deadlines, and maintain accurate database records.
- Build function sheets for Council leader approval, manage payment requirements, and obtain invoices/receipts.
- Coordinate special requests and itinerary changes, including communicating headcounts, menus, and final details to venues and vendors.
- Support management of the Product Council desk at Meetings, including logistics for leadership sessions and printing requests.
- Collaborate with the Product Council team to provide post-meeting expense summaries for each Council.
- Bachelor's degree or relevant work experience (preferred but not required).
- 1-2 years of experience in event planning or a related field (preferred but not required).
- Strong organizational and time-management skills.
- Ability to multitask, prioritize, and take initiative.
- Excellent written and verbal communication skills.
- Customer service orientation and experience managing stakeholder communications.
- Ability to work under pressure calmly and effectively.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to travel to ULI Spring and Fall Meetings and other programs as needed.
- Ability to lift packages up to 20 lbs.
APPLICATION INSTRUCTIONS
To apply, please follow the link and submit a résumé and a letter of interest/cover letter.
ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, non-citizenship or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence or sexual violence, or any other status protected by applicable law.
EOE/m/f/d/v. No relocation reimbursement is offered at this time.
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