Business Operations Specialist

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

Serves as accounting assistant to Director of Auxiliary Financial Management Resolves discrepancies, maintains documentation & responds to inquiries regarding invoice and payment status Processes ePro Requests & receives shipments of equipment and supplies Contacts vendors to obtain Quotes for the annual Blanket POs, to resolve problems with commissions, orders, invoices, and statements Assists in financial planning for large projects and systems upgrades Assists with mandatory student fee form and presenting to Student Fee Committee Generates weekly Dining participation report Supports the month-end and year-end closing process Tracks and forecasts Meal plan Sales and redemption rates. Analyses food usage and food waste trends in the dining halls, provides feedback to the Dining Asst Director and Director of Auxiliary Financial Management. Maintains documentation & complete monthly reconciliations for Dining, Vending, Director's Office budgets.

Responsibilities

1 - Serves as accounting assistant to Director of Auxiliary Financial Management Resolves discrepancies, maintains documentation & responds to inquiries regarding invoice and payment status Processes ePro Requests & receives shipments of equipment and supplies Contacts vendors to obtain Quotes for the annual Blanket POs, to resolve problems with commissions, orders, invoices, and statements Assists in financial planning for large projects and systems upgrades Assists with mandatory student fee form and presenting to Student Fee Committee Generates weekly Dining participation report Supports the month-end and year-end closing process Tracks and forecasts Meal plan Sales and redemption rates. Analyses food usage and food waste trends in the dining halls, provides feedback to the Dining Asst Director and Director of Auxiliary Financial Management. Maintains documentation & complete monthly reconciliations for Dining, Vending, Director's Office budgets

2 - Budget responsibilities include assisting with the creation of 5- year departmental business plans Verifying departmental coding, payment authorization, appropriate use of state funds, and remittance information Matching vouchers, coordinating check printing process, and assisting with month-end reports and reconciliations Scanning and indexing documents into imaging system for electronic file storage.

3- Blackboard reporting which will include: preparing and coordinating the data entry and analysis of financial / statistical data; maintaining financial databases and develops Ad Hoc reports; creates monthly reports to reconcile for deposits (Food Service) Communicates with vendors and departments regarding invoices, past due invoices, and check request documentation Provides investigation of problems related to purchase orders and invoices for resolution to expedite payment and clear outstanding purchase order variances.

4 - The position will make recommendations on decisions The potential consequences of errors include affecting the departments' ability to accurately budget their spending Other duties as assigned.

Required Qualifications

Bachelor's Degree

Minimum Two years experience in a progressively responsible position including financial analysis. Strong computer skills in use of typical office applications (Word, Excel, PowerPoint and complex databases). Excellent oral and written communication skills with the ability to effectively listen and resolve simple issues effectively with sound business sense and judgment. Ability to work independently with minimum supervision and direction, and yet able to work collaboratively with others as a team player to complete job assignments.

Preferred Qualifications

Master's Degree

Working knowledge of Point-of-Sale system, working knowledge of CBord, 3 years of experience in college or university financial administration.

Proposed Salary

$50,540 annually.

Knowledge, Skills, & Abilities

Knowledge

Knowledge and understanding of the principles of accounting, and forecasting.

Skills

Advanced Excel skills, including advanced formulas and graphs. Physical Requirements: Lifting up to 15lbs Office Environment - Work normally performed in a typical interior work environment.

Abilities

Being a critical thinker, paying close attention to detail, having the ability to multi-task while staying focused on deadlines.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.

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