Personal Assistant

7 days ago

Alexandria, VA, United States The Park at 14th Full time

About The Park at 14th

The Park at 14th is a vibrant, upscale casual restaurant known for its exceptional food, craft cocktails, and lively atmosphere. We are committed to providing our guests with an unforgettable dining experience through impeccable service and a warm, welcoming ambiance.

Job Description:

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

Key Responsibilities

Executive & Administrative Support

  • Manage calendars, schedule appointments, and coordinate meetings for the leadership team.

  • Handle travel arrangements including flights, hotels, transportation, and itineraries.

  • Screen and respond to emails, calls, and correspondence on behalf of executives.

  • Prepare and format professional documents, reports, and presentations.

  • Serve as a liaison between executives and internal/external stakeholders.

Project & Task Coordination

  • Support the planning and execution of projects, ensuring deadlines and deliverables are met.

  • Track project progress, update documentation, and follow up with team members as needed.

  • Assist with event planning, meeting logistics, and other operational initiatives.

Financial & Office Admin

  • Process reimbursements, manage expense reports, and assist with budgeting tasks.

  • Assist in invoice tracking, payroll coordination, and purchase order preparation.

  • Maintain well-organized filing systems, both digital and physical.

Office & Team Support

  • Monitor office supplies and handle procurement as needed.

  • Assist in onboarding new hires and maintaining employee records.

  • Support HR-related tasks such as scheduling interviews and posting job listings.

Personal Errands

  • Occasionally assist with personal scheduling, errands, or travel for executives.

Qualifications

  • High school diploma required; Associate's or Bachelor's degree preferred.

  • Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.

  • Exceptional organizational, communication, and multitasking skills.

  • Proficiency in Microsoft Office Suite and Google Workspace.

  • Trustworthy, professional, and able to handle confidential information with discretion.

  • Strong problem-solving skills and a self-starter attitude.

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