Fiscal and Program Coordinator

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Fiscal and Program Coordinator

The Fiscal and Program Coordinator plays a central role in sustaining essential services that support individuals with developmental disabilities and their families. In this position, you will manage financial systems, day-to-day operations, and key relationships that help deliver high-quality, person-focused support. You will help teams navigate funding, maintain accurate budgets, and make sure resources meet the changing needs of programs. By improving processes, supporting program leaders, and keeping staff, providers, and state partners informed, you will help maintain the stability that people rely on every day. This role gives you the chance to make a real difference by supporting mission-driven work with focus, honesty, and accountability.

Benefits:

• Paid Time Off (PTO): 12 vacation days and 12 sick days per year, with additional accruals for longstanding employees.

• Health Insurance: Employer-sponsored medical, dental, and vision coverage.

• Life and Disability Insurance: Employer-sponsored coverage.

• Retirement: 403(b) plan with generous employer match.

• Educational Support: Tuition reimbursement and student loan repayment assistance.

• Flexible Schedule: 40 hours per week with scheduling flexibility.

Duties and Responsibilities:

• Manage Medicaid Waiver and other program revenues, maintaining accurate budgets and providing timely updates for billing and funding.

• Coordinate monthly budget and waiver adjustments with Service Coordinators and Care Managers to meet program and consumer needs.

• Approve, issue, and manage budget changes, suspensions, transfers, and terminations in compliance with regulations.

• Track personnel assignments and funding to ensure accurate data for budgeting and fiscal planning.

• Support the CFO with budget development, monitoring program financial performance, and preparing reports.

• Oversee program purchasing, including supplies and equipment, ensuring expenditures stay within budget.

• Process accounts payable accurately and monitor daily program expenses.

• Manage contracts, including vendor, school, and Shared Living agreements, ensuring compliance and timely payments.

• Coordinate agency vehicle operations, including purchasing, insurance, maintenance, and expense tracking.

• Build strong working relationships with staff, providers, state partners, and families to support smooth administrative and fiscal operations.

Qualifications:

Education / Experience:

• Administrative and accounting experience

• High school diploma or equivalent

• A combination of education and relevant work experience likely to provide the knowledge, skills, and abilities to perform the job responsibilities with a high level of competence.

Knowledge and Competencies:

• Demonstrated commitment to the WCMHS mission and supporting collaborative, inclusive mental health, developmental disability, and substance use services.

• Excellent interpersonal and written communication skills, with the ability to engage diverse audiences including staff, regulatory agencies, guardians, and families.

• Proficiency in Microsoft Office, particularly Word and Excel.

• Strong organizational skills with the ability to manage multiple priorities efficiently.

• Self-motivated and able to plan, execute, and complete projects independently.

• Ability to work under tight deadlines and adapt to changing demands with a positive, solutions-focused approach.

• Thorough understanding of confidential information management and strict adherence to confidentiality standards.

• Collaborative, team-oriented mindset with strong relationship-building skills.

• Maintains calm, professional, and respectful communication in challenging situations.

Work Environment and Physical Requirements

• Primarily an in-person position, with occasional remote or off-site work subject to supervisor approval.

• Extended periods of remaining stationary at a workstation and frequent use of a computer, telephone, keyboard, mouse, and other office equipment.

• Effective communication with applicants, employees, hiring managers, and other stakeholders in person, by phone, and via virtual meeting platforms.

• Occasionally required to work outside regular business hours or follow a flexible schedule.

• Active participation in training sessions, presentations, and meetings.

• Occasionally required to move or transport objects weighing up to 25 pounds.

Compensation:

This 40 hour per week position starts at $29.59/hr and includes comprehensive benefits including paid time off, employer-sponsored health, dental, life, and disability insurances; a 403(b) retirement plan with generous employer match; and educational benefits such as tuition reimbursement and student loan repayment.

To apply:

We encourage applicants to apply via the WCMHS website Careers (https://www.wcmhs.org/careers)  page. WCMHS strives to make our application process accessible to all. If you need language assistance or an accommodation in the application process, please contact us at recruitment@wcmhs.org or 802-229-1399.

About the agency:

For more than 50 years, Washington County Mental Health Services (WCMHS) has served the Washington County community and the towns of Orange, Washington and Williamstown. WCMHS provides education, support, and treatment of individuals and families living with mental health challenges, substance use issues, and developmental and intellectual disabilities. Providing accessible, high-quality services in the community, schools, and health care settings, we work toward positive outcomes for wellness with collaborative, inclusive, and compassionate care. Washington County Mental Health Services is “Where Hope and Support Come Together.”

Washington County Mental Health Services is an equal opportunity employer. Grounded in our understanding that diversity makes us stronger, we are committed to inclusion in our workplace and services. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, health care coverage status, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.

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