Admin Assistant

7 days ago

Chicago, IL, United States Collabera Full time

Description

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Admin Assistant

Contract: Chicago, Illinois, US

Salary Range: 25.00 - 27.00 | Per Hour

Job Code: 366978

End Date: 2026-02-15
Days Left: 16 days, 2 hours left

Apply

Collabera is looking for an Admin Assistant/Coordinator to support the HR team of a Global Hospitality Company.

This person will handle day-to-day administrative responsibilities, pull and summarize reports using Excel, and prepare PowerPoint materials for leadership. The role focuses on gathering and organizing information and requires close collaboration with senior leaders, including VPs, to support HR initiatives.

Day to day:

  • Provide comprehensive administrative support to HR leadership, including travel, expenses, meeting coordination, recognition initiatives, and preparation of HR Town Halls and leadership presentations.
  • Manage HR financial and billing processes, including invoice processing, billbacks, legal and vendor billing, and special project and contractor/taskforce expenses.
  • Maintain and administer HR leader workflows and onboarding processes, including system access setup, leader movement tracking, reporting, and weekly communications.
  • Coordinate HRD orientation and development programs, supporting scheduling, communications, materials, logistics, surveys, and leadership assessments.
Qualifications:
  • 2-4 years of experience as an Administrative Assistant or Coordinator
  • Expert-level Excel skills, including pivot tables and report creation
  • Experience pulling and summarizing data and preparing PowerPoint materials for leadership
  • Strong administrative, coordination, and organizational skills
  • Strong written and verbal communication skills with experience supporting senior leaders
Nice to Haves:
Prior experience supporting an HR team

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.

Job Requirement
  • excel
  • powerpoint
  • admin
  • administrative
  • coordination
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Rylee Armstrong
  • rylee.armstrong@collabera.com


Apply Now

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