Operations Specialist

1 week ago

North Charleston, SC, United States Moran Environmental Full time
Position Description

The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group, while also assisting other service lines and regions as necessary. This position encompasses general office tasks, providing administrative assistance to the designated region, and engaging in field work when required.

Duties and Responsibilities include:
  • Maintain accurate project cost tracking and invoicing records through the organization of logs, files, and supporting documents, ensuring smooth cost accounting and invoicing processes.
  • Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.
  • Generate monthly Work-in-Progress (WIP) reports and provide updates on costs and contracts.
  • Assist in tracking employee certifications to ensure compliance.
  • Coordinate physicals for Topside and Diver teams.
  • Oversee ADCI test proctoring activities.
  • Provide support to operations by assisting in estimating and proposals.
  • Participate in client communications as required, offering support to Operations Managers.
  • Organize and supervise transportation arrangements for personnel, assets, and supplies related to ongoing projects.
  • Project management support, including assistance with pre-operation submissions and reviewing/project report submissions.
  • Assist in tracking intents and affidavits for certified payroll purposes.
  • Manage new vendor setup and corresponding communications.
  • Manage incoming calls.
  • Miscellaneous office duties.
  • Assist Human Resources and Operations teams with facilitating new hire paperwork and onboarding. (as needed)
  • Other duties as assigned.
Qualifications
  • Excellent verbal, written, and electronic communication.
  • Ability to interact effectively and professionally with all levels of management in addition to vendors and clients.
  • Customer-orientated approach to problem solving.
  • Solid organizational skills, including multitasking and time management.
  • Proficient computer skills, including but not limited to Microsoft Office Suite.
  • Ability to communicate with co-workers and clients effectively and professionally.
  • Ability to interact effectively and professionally with members of the office and operational staff.
Education
  • High school diploma or equivalent. (required)
  • 5+ years' experience in administration (preferred)
  • 2+ years' experience working knowledge of commercial diving or marine construction industry experience. (preferred)
Physical/Mental Requirements
  • Perform work in the office.
  • Flexibility to work after hours and weekends. (as needed)
  • Ability to successfully pass a pre-employment physical.
  • Ability to successfully pass a pre-employment drug test and a background check.
  • Willingness to travel to project sites and other office locations up to 5% of the time.
Benefits
  • Competitive Salary
  • Health, Dental and Vision Insurance
  • 401k with Company Match
  • PTO
  • Paid Holidays


Mainstream Commercial Divers, Inc is a full-service underwater inspection, construction, maintenance, and diving company. Since formation, Mainstream Commercial Divers, Inc has inspected, constructed, and maintained in-water structures of all types. Mainstream Commercial Divers, Inc is experienced in all aspects of inland commercial diving and underwater construction.

Mainstream Commercial Divers, Inc is an Equal Opportunity Employer.

  • Enterprise Data Operations Specialist

    2 weeks ago

    North Charleston, SC, United States ConGlobal Full time

    Overview The Enterprise Data Operations Specialist is responsible for the accurate and timely onboarding of new commercial and depot customers, as well as maintaining and updating customer rate structures across multiple systems. This role ensures that all customer data, contracts, and rate agreements are properly entered and maintained in NetSuite, TEC, and...

  • Enterprise Data Operations Specialist

    1 week ago

    North Charleston, SC, United States ConGlobal Full time

    Overview The Enterprise Data Operations Specialist is responsible for the accurate and timely onboarding of new commercial and depot customers, as well as maintaining and updating customer rate structures across multiple systems. This role ensures that all customer data, contracts, and rate agreements are properly entered and maintained in NetSuite, TEC, and...

  • Client Services Specialist

    9 hours ago

    North Charleston, SC, United States Dunavant Enterprises Full time

    The Client Services Specialist will serve as the primary point of contact for our customers in the intermodal trucking division. This role requires a customer-focused professional who can effectively coordinate container movements, communicate with owner operators and terminals, and ensure seamless service delivery from pickup to final delivery.

  • Client Services Specialist

    21 hours ago

    North Charleston, SC, United States Dunavant Enterprises Full time

    The Client Services Specialist will serve as the primary point of contact for our customers in the intermodal trucking division. This role requires a customer-focused professional who can effectively coordinate container movements, communicate with owner operators and terminals, and ensure seamless service delivery from pickup to final delivery.

  • Landside Operations Specialist I

    1 week ago

    North Charleston, SC, United States Charleston County Aviation Authority Full time

    Job Type Full-time Description Operates Commercial Transportation Area (Valet/Taxi/Charter/TNC/Courtesy Vehicle Booth): assists airport customers with parking and transportation needs; warmly greet Landside Operations customers; offer information and directions relating to transportation and parking services; logs and enters ground transportation data...

  • Landside Operations Specialist I

    6 days ago

    North Charleston, SC, United States Charleston County Aviation Authority Full time

    Job Type Full-time Description Operates Commercial Transportation Area (Valet/Taxi/Charter/TNC/Courtesy Vehicle Booth): assists airport customers with parking and transportation needs; warmly greet Landside Operations customers; offer information and directions relating to transportation and parking services; logs and enters ground transportation data...

  • Landside Operations Specialist I

    1 week ago

    North Charleston, SC, United States Charleston County Aviation Authority Full time

    Job Type Full-time Description Operates Commercial Transportation Area (Valet/Taxi/Charter/TNC/Courtesy Vehicle Booth): assists airport customers with parking and transportation needs; warmly greet Landside Operations customers; offer information and directions relating to transportation and parking services; logs and enters ground transportation data...

  • Senior Business Operations Specialist

    6 days ago

    Charleston, SC, United States The Boeing Company Full time

    Job Description At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. The Boeing Company Government Operations is looking for a Senior Business Operations...

  • Senior Business Operations Specialist

    4 days ago

    Charleston, SC, United States The Boeing Company Full time

    Job Description At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. The Boeing Company Government Operations is looking for a Senior Business Operations...

  • Insurance Specialist

    6 days ago

    North Charleston, SC, United States Angela Adams Consulting Inc Full time

    Who are we? Are you tired of working 80 hours a week? Join our team to take what you love about working in the insurance industry to a whole new level. Serve people all over the country through hundreds of agencies by helping our clients do what they do best. Angela Adams Consulting is the premier resource for agencies providing advice, custom solutions, and...