Pupil Accounting Clerk-HS

The job of a Pupil Accounting Clerk was established for the purpose/s of documenting and providing accurate student accounting information; providing general clerical support, information and/or direction; resolving student attendance related issues and conveying student attendance related information to appropriate parties as they pertain to child accounting reporting.

BARGAINING UNIT MEMBERS WILL BE CONSIDERED FIRST

Work Year:
8.0 hours/day
6:30am-3:00pm
221 days/year

Probationary Pay Rate:
$18.11 for 1st 45 Worked Days then moves to $18.68/hr.

Qualifications:

High School diploma or its equivalent. One (1) year clerical experience required. General knowledge of office procedures and equipment. Competency in PowerSchool or equivalent database preferred. If not previously provided, PowerSchool training will be provided. Must have basic skills assessment, pertinent to position qualifications, at 70% on file in the Human Resources Department. If testing is not on file, selected candidates will be contacted for testing.

Basic Responsibilities:

• Attend professional meetings (e.g. software user group meetings, etc.) for the purpose of remaining knowledgeable with current regulations and practices.
• Communicate verbally and in writing with parents, county and District staff (e.g. immunization information, etc.) for the purpose of providing immunization history for county, state and federal regulation compliance.
• Compile and maintain student health documentation (e.g. medication, illness, medical needs, etc.) for the purpose of providing necessary notification to District staff.
• Compile and maintain student records (e.g. birth certificates, residency, transfers, immunization, SRS, etc.) for the purpose of meeting state, federal and/or district requirements.
• Input information on a daily basis to the student attendance system for the purpose of accurate tracking and documentation of student attendance information.
• Input student immunization records into the County Health Department computer system for the purpose of providing accurate tracking and documenting of student immunization information.
• Maintain documents, files and records (e.g. daily attendance and child accounting, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
• Perform record keeping (confidential and non-confidential) and general and program specific clerical functions for the purpose of supporting assigned administrator, support staff and/or site with necessary materials.
• Prepare and process written materials (e.g. count day report, accident reports, monthly immunization report, letters, memos, etc.) for the purpose of documenting activities, providing written reference, complying with county, District, state and federal requirements and/or conveying information.
• Process, research and prepare child accounting reports; (e.g. semi-annual count day reports, state and county audit requirements, etc.) for the purpose of meeting district and state funding requirements.
• Complete registration process for students and compile all necessary information required by district, county and state for the purpose of determining student eligibility for enrollment and special needs.
• Respond to inquiries/situations (e.g. staff, other educational institutions, public, parents, students, etc.) for the purpose of providing information and/or referral to the appropriate personnel for resolution.
• Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of services to the District.
• Occasionally assist other personnel for the purpose of supporting them in the completion of their work activities.