Accounting/Finance Associate

7 days ago

Redwood City, CA, United States Tekberry Full time
Title: Accounting/Finance Associate (Generalist)
Pay Rate Range: $32.00-$46.40/hr (DOE)
Employment Type: Contract
Estimated End Date: 6 months from start (potential to extend/convert)
Schedule: Full-time, 1st shift (Monday-Friday, 8:00 AM-5:00 PM)
Location: Stanford/Palo Alto/Redwood City - Hybrid (on-site days vary by department)

Tekberry is looking for a diligent and detail-oriented Accounting/Finance Associate to support our client, a world-class research and academic institution. In this role, you'll handle high-volume financial transactions, P-Card and expense processing, reporting and reconciliations, purchasing/PO workflows, and stakeholder support. Depending on the business unit, you may also administer specialty programs (e.g., cloud credit issuance and tracking) and support ad-hoc analyses for leadership. As a W2 employee, you'll have access to health benefits including medical, dental, and vision coverage.
Responsibilities

Transaction Processing & Customer Support (40%)
  • Review, process, gather, and compile accounting transactions (P-Cards, travel/expense reimbursements, journals) for completeness, accuracy, authorization, and policy compliance.
  • Respond to transactional inquiries from faculty, researchers, staff, students, and vendors; triage/escalate issues as needed while maintaining excellent turnaround times and customer service.
  • Monitor accounting systems for clearing/outstanding items; research and resolve discrepancies.
Purchasing, PO & Program Administration (20%)
  • Create and route purchase orders; assist with supplier adds/updates and invoice matching.
  • (As applicable) Administer special programs (e.g., HAI Cloud Credits with AWS/Azure/GCP): track issuance/usage, reconcile statements, prepare periodic reports, maintain supporting documentation, and ensure program policy compliance.
Reporting, Reconciliations & Analysis (25%)
  • Compile, maintain, and audit data; produce standardized and ad-hoc reports (e.g., BI canned/push reports, quarter-end P&L extracts, revenue share packages).
  • Reconcile accounts-including complex clearing accounts where applicable-and prepare supporting schedules.
  • Perform Excel-based analyses (PivotTables, lookups, variance checks); support health checks/AD meetings with data pulls and formatting.
Billing, AR & Documentation (10%)
  • Generate invoices, weekly billing packets, and royalty/revenue share back-up; support AR collections and student refunds in the expense request system.
  • Maintain departmental files, desktop procedures, and documentation to audit-ready standards.
Projects & Compliance (5%)
  • Participate in user testing, new process rollouts, and productivity trainings.
  • Interpret and apply university policies; execute internal control activities and propose improvements.
Must-Have Qualifications
  • Education/Experience: High school diploma or equivalent and ≥2 years' accounting/finance experience or equivalent combination.
  • Systems & Tools: Proficiency with Excel (PivotTables, VLOOKUP/XLOOKUP, filters), and office productivity tools; aptitude for financial systems (Oracle/BI or similar).
  • Knowledge/Skills:
    • Working knowledge of basic accounting procedures (AP/AR, journals, reconciliations).
    • Strong attention to detail, organization, and follow-through under tight deadlines.
    • Clear written and verbal communication; high-touch customer service mindset.
Preferred Qualifications
  • Bachelor's degree in Accounting/Finance/Business or related field.
  • Stanford/University finance experience (Oracle Financials, BI reporting, SeRA/authority tools, etc.).
  • Experience with P-Card administration, expense audit, and revenue share/royalty processing.
  • Familiarity with cloud credit programs (AWS/Azure/GCP) and usage tracking (nice to have).
  • Comfort analyzing large datasets; experience reconciling complex clearing accounts.
Work Standards
  • Interpersonal Skills: Works well with colleagues, clients, and external partners.
  • Promote Culture of Safety: Owns personal and workplace safety; communicates concerns.
  • Compliance: Adheres to all applicable university policies and procedures.
Physical Requirements*
  • Constantly perform desk-based computer tasks; frequently sit and handle paperwork.
  • Occasionally write by hand, twist/bend/stoop/squat; lift/carry/push/pull up to 10 lbs.
    *Reasonable accommodations will be provided as required by law.
Work Environment
  • May work extended hours during peak cycles (month/quarter/year-end, enrollments, audits).

Tekberry offers a $100 referral bonus for referrals resulting in successful placements

Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity

Check out all our jobs at: https://tekberry.com/search-jobs/

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