HR & Office Administrator (DoD SkillBridge or MSEP)

2 days ago

Arlington, VA, United States Pioneering Evolution Full time
POSITION DESCRIPTION:
This posting is for active service members approved or in the approval process to participate in the DOD's SkillBridge or MSEP Program. Pioneering Evolution is seeking an Office Administrator to provide essential day-to-day operational and administrative support to ensure the smooth and efficient functioning of our office environment. This position plays a key role in creating an organized, welcoming, and productive workspace by coordinating office logistics, maintaining supplies, and supporting internal communications and operations. The ideal candidate is a detail-oriented, proactive self-starter with strong interpersonal skills and a flexible, team-oriented mindset. This position requires the ability to manage multiple priorities in a fast-paced, collaborative environment while maintaining a high level of professionalism and discretion.

RESPONSIBILITIES:
  • Serve as the primary point of contact for all general office needs, coordinating supplies, equipment, mail, deliveries, and service requests.
  • Maintain a clean, organized, professional office environment, including kitchen, meeting rooms, and shared spaces.
  • Support onboarding and offboarding logistics for employees, including workspace setup, access coordination, and welcome materials.
  • Manage office supply inventory and vendor relationships; place timely orders and reconcile expenses.
  • Coordinate schedules and logistics for internal meetings, company events, and staff gatherings.
  • Provide administrative support to staff as needed, including preparing documents, forms, or internal communications.
  • Ensure consistent application of office protocols and support updates to company policies and procedures documentation.
  • Assist with light bookkeeping, expense reporting, and data entry as requested.
  • Support ad hoc projects and internal initiatives across departments to improve efficiency and employee experience.
  • Support human resources and talent acquisition by assisting in recruiting efforts, utilizing company ATS/HRIS systems as needed.
  • Serve as a warm, professional, and resourceful first point of contact for visitors and incoming calls.
REQUIRED EXPERIENCE:
  • 0-2 years of experience in an administrative, operations, or office coordination role.
  • Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
  • Strong attention to detail and ability to manage competing priorities effectively.
  • Clear and professional written and verbal communication skills.
  • Demonstrated initiative, discretion, and dependability in a work setting.
  • Comfortable working both independently and as part of a team.
  • Currently enrolled in DoD SkillBridge or MSEP programs.
DESIRED EXPERIENCE:
  • Experience in a small business or government contracting environment.
  • Familiarity with basic budgeting, purchasing, or expense tracking processes.
  • Experience coordinating travel or team events.
  • Comfort with light IT troubleshooting or interfacing with tech support as needed.

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