Staffing Specialist

1 week ago

Brooklyn, NY, United States Block Institute Full time
Job Details

Job Location
Bay 44th St. - Brooklyn, NY

Position Type
Full Time

Salary Range
$21.00 - $24.00 Hourly

Job Shift
Day

Job Category
Human Resources

Description

The Staffing Specialist ensures optimal staffing levels and seamless coverage across residential facilities and programs. The role supports recruitment, onboarding, scheduling, and coverage management to maintain compliance with staffing patterns and budgetary controls.

This position includes two available shifts: 7:00 AM to 3:00 PM and 3:00 PM to 11:00 PM.

Job Responsibilities:
  • Triage daily callouts and secure immediate coverage within the employee and temporary staff pool.
  • Manage Master Schedule Templates and ensure adherence to the staffing pattern.
  • Receive, assess, and document callouts in real time to ensure continuity of care.
  • Manage permanent and temporary staffing rosters to fill vacant or emergency shifts.
  • Communicate promptly with supervisors and temporary agencies to coordinate coverage.
  • Assess, report, and obtain prior approval for overtime and temporary staff usage to minimize overages.
  • Monitor and manage overtime reports to ensure compliance with policy and budget constraints.
  • Serve as primary liaison for temporary staffing agencies to ensure seamless placement and quality of service.
  • Oversee the relief pool to ensure timely and adequate coverage for all shifts.
  • Maintain accurate tracking sheets for vacancies, overtime, temporary staff utilization, and staffing trends.
  • Prepare weekly reports summarizing staffing metrics and trends.
  • Manage up-to-date employee and temporary staff rosters, including credentials, training status, and availability.
  • Track and coordinate onboarding and training schedules for new hires to ensure compliance with regulatory standards.
  • Liaise with the Recruiting Department to ensure clarity and prioritization of open vacancies.
  • Provide regular updates to management on recruitment status, vacancies, and anticipated start dates.
  • Collaborate with department managers to forecast staffing needs and identify potential coverage risks.
  • Support proactive scheduling and coverage planning to minimize last-minute disruptions.
  • Uphold confidentiality and compliance with agency policies and OPWDD regulations.
Qualifications

Qualifications:
  • High School Diploma or GED required; associate or bachelor's degree preferred.
  • Prior experience in staffing, scheduling, recruitment, or HR-preferably in an OPWDD or healthcare setting.
  • Strong understanding of staffing systems, labor compliance, and scheduling workflows.
  • Proficient in Microsoft Excel and other Office applications.
  • Excellent organizational, communication, and analytical skills.
  • Ability to multitask, prioritize, and adapt in a fast-paced environment.

  • Housing Specialist

    2 weeks ago

    Brooklyn, NY, United States Bond Health Staffing Full time

    Housing Specialist Needed in Brooklyn Full time position! The Family Center provides comprehensive case management services to 160 families who are in a Tier II transitional residence program for homeless families. The facility consists of eight (8) four (4) story walk up apartment buildings on the east and west sides of the street. There will be two main...

  • Digital Marketing Specialist

    7 days ago

    Brooklyn, NY, United States Kforce Full time

    Responsibilities Kforce has a client that is seeking a Digital Marketing Specialist in Brooklyn, NY.Summary:We are looking for a Digital Marketing Specialist to grow and optimize our Creator Collective and Affiliate programs. You will recruit and onboard partners, drive engagement, and deliver content and incentives that support program growth. This role...

  • Digital Marketing Specialist

    6 days ago

    Brooklyn, NY, United States Kforce Full time

    Responsibilities Kforce has a client that is seeking a Digital Marketing Specialist in Brooklyn, NY.Summary:We are looking for a Digital Marketing Specialist to grow and optimize our Creator Collective and Affiliate programs. You will recruit and onboard partners, drive engagement, and deliver content and incentives that support program growth. This role...

  • KP750 - Newborn Care Specialist (Twins) - Brooklyn, NYC

    1 week ago

    Brooklyn, NY, United States British American Household Staffing Full time

    Overview A warm, kind family in Brooklyn, NY, is seeking a newborn care specialist for their identical 3-month-old twins, starting December 20th. The contract term will be 3-6 months and the schedule will be 24 hours, 5 days per week (Monday through Friday), with a 6-hour daily break. Responsibilities Prioritizing the safety and well-being of the babies at...

  • Retention Specialist

    2 weeks ago

    Brooklyn, NY, United States Help At Home Full time

    Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of. Help at...

  • Retention Specialist

    4 days ago

    Brooklyn, NY, United States Help At Home Full time

    Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of. Help at...

  • KH163 - Days Newborn Care Specialist - Brooklyn, NY

    1 week ago

    Brooklyn, NY, United States British American Household Staffing Full time

    Overview A lovely family in Brooklyn is seeking a daytime newborn care specialist to provide support for approximately 8-12 weeks for their baby due January 10. The schedule will be 5-7 days per week, 10-12 hours per day. Mom will be on maternity leave, but is looking for daytime assistance. The contract may be extended or include nighttime coverage after...

  • Medical Biller/Accounts Receivable Specialist

    1 week ago

    Brooklyn, NY, United States BizForce Full time

    WFH Medical Biller/Accounts Receivable Specialist MedCore Solution, Bizforce's medical division, is seeking a skilled WFH Medical Biller/Accounts Receivable Specialist (US Healthcare) to join our team. As a Medical Biller/Accounts Receivable Specialist (US Healthcare), you will manage accounts receivables, coordinate with insurance companies and healthcare...

  • Medical Biller/Accounts Receivable Specialist

    5 days ago

    Brooklyn, NY, United States BizForce Full time

    WFH Medical Biller/Accounts Receivable Specialist MedCore Solution, Bizforce's medical division, is seeking a skilled WFH Medical Biller/Accounts Receivable Specialist (US Healthcare) to join our team. As a Medical Biller/Accounts Receivable Specialist (US Healthcare), you will manage accounts receivables, coordinate with insurance companies and healthcare...

  • Community Specialist

    1 week ago

    Brooklyn, NY, United States ADAPT Community Network Full time

    Why Join ADAPT? It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC, provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and...