Academic Advisor

6 days ago

Norman, OK, United States University of Oklahoma Full time
Job Description

Academic advising in The Christopher C. Gibbs College of Architecture is a student-centered, collaborative experience shaped by National Academic Advising Association (NACADA) core values. Advisors work closely with students to clarify degree requirements, connect them with campus and professional resources, and support thoughtful decision-making that nurtures both academic progress and personal growth.

Advisors guide students in understanding degree requirements, exploring programs, and connecting with campus and professional resources. Our advising approach responds to the unique demands of design, technical, and planning disciplines - tailoring guidance to each student's evolving goals, from studio preparation to graduate study and licensure. At Gibbs College, advising is not a checklist, it's a meaningful partnership that enriches the student experience and cultivates long-term success.

Gibbs College is looking for an Academic Advisor with a balance of social skills to develop meaningful connections with students, attention to detail to provide accurate information, an understanding of academic policies and procedures, and a commitment to creating a welcoming environment.

Essential Duties
  • Oversees student degree planning by recommending course sequencing and monitoring progress towards degree completion.
  • Operates within an extensive campus network of institutional resources designed to help students maximize their college experience.
  • Participates in the comprehensive onboarding Academic Advisor Training Program.
  • Conducts individual academic advising appointments for a designated caseload that addresses short-term scheduling and long-term degree planning.
  • Guides students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities.
  • Assesses the holistic needs of students, provides support, and refers to appropriate campus partners.
  • Develops a rapport of trust with assigned students.
  • Responds to communications via phone and email in a timely manner.
  • Manages administrative tasks associated with preparing and completing academic advising sessions. Evaluates, updates, and securely maintains student and advising records
  • Processes academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions.
  • Reviews mid-term grade reports and follows college specific protocol to proactively address academic challenges.
  • Meets with students on Academic Probation/Reinstatement to develop their academic success plans.
  • Advises transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion.
  • Proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress
  • Conducts graduation checks and degree and minor clearances.
  • Participates in institutional retention and completion initiatives.
  • Meets with prospective students and assists with programming for college recruitment and orientation events.
  • Engages with the Academic Advising Community through monthly meetings and professional development opportunities
  • Serves as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.
  • Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements

Required Education: Bachelor's degree.

Equivalency Substitution: Will accept 48 months academic advising or student services experience in lieu of a Bachelor's degree.

Skills:
  • Computer skills, including proficiency in navigating and maintaining databases
  • Detail oriented for accuracy of data and information
  • Highly organized and ability to handle multiple projects and deadlines
  • Ability to communicate well and build rapport quickly with students, faculty and staff
  • Ability to read and interpret policy as well as State and Federal regulations.
  • Strong organizational skills with attention to accuracy, data integrity, and confidentiality.
  • Professional demeanor with the ability to respond sensitively and effectively in challenging situations.
Advertised Physical Requirements:
  • Standard office environment, with extensive computer use and interpersonal contact.
  • Ability to engage in repetitive motions and communicate.
  • Sitting for long periods of time.
  • Frequent talking.
  • Frequent exposure to pressure caused by deadlines and busy periods.
  • Ability to work effectively with a wide range of constituencies.
  • Requires contact with other departments and university officials.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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