Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for auditing vendor invoices, reconciling accounts payable batches, processing expense reports, and handling purchase orders. The role requires meticulous attention to detail and strong organizational skills to ensure accurate and timely processing within the accounting system.

Responsibilities

• Audit vendor invoices by verifying against purchase orders and packing slips, and investigate discrepancies.

• Enter approved vouchers into the accounting system.

• Reconcile and post accounts payable batches within the accounting platform.

• Process field service expense reports by printing, reviewing, reconciling, allocating to job costs, and entering into the accounting system.

• Manage purchase order line items for vendor shipments delivered directly to customers.

• Reconcile weekly UPS invoices and record them in the accounting system.

• Handle the monthly American Express statement by printing, reviewing, reconciling, allocating to job costs, and entering into the accounting system.

• Review and process LTL freight invoices, including internal and intercompany charges, into the accounting system.

• Process utility invoices for multiple sites and enter them into the accounting system.

• Provide transactional support to purchasing department staff as needed.

• Print accounts payable checks and obtain required authorized signatures.

• Maintain and replenish the petty cash fund as necessary.

• Process new customer credit applications for Controller review and approval.

• Organize and maintain customer documentation, including credit applications, W-9 forms, and sales tax certificates.

• Create job entries in the expense tracking system for accurate job cost allocation.

• Upload shipping documentation to the centralized multi-site tracking system.

• Prepare, process, and post progress billings in the accounting system.

• Collect, attach, and scan packing slips to customer invoices for accounts receivable.

• Apply and post customer payments to both the accounting system and the bank, as applicable.

• Support month-end and year-end closing activities as requested.

Essential Skills

• Experience in accounts payable and invoice processing.

• Knowledge of purchase orders and reconciliation processes.

• Proficiency in handling payable tasks efficiently.

Additional Skills & Qualifications

• Experience with accounting systems is advantageous.

• Ability to manage multiple tasks and prioritize effectively.

Work Environment

You will work in an office setting, alongside a team of four, including a manager. The position requires presence in the office five days a week.'

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.