Construction & Capital Project Administrative Senior Manager
2 weeks ago
With over 70 program locations and 800 scattered site apartments around New York City and in Westchester, our programs and services provide an unmatched reach and impact on mental and behavioral health, children's services, trauma, and recovery. Our continuum of care spans all ages and stages of life, and embraces people of diverse cultures, ethnicities, religions, gender, sexual orientation, and socio- economic backgrounds.
The depth and breadth of our programs and services aim to promote well-being, resilience, and self-sufficiency for individuals and families. We are committed to ensuring that those who need our services have a well- lived life in the community.
POSITION OVERVIEW:
The Construction & Capital Project Administrative Senior Manager, is primarily responsible for tracking and managing all capital project-related expenses, both self-funded and State funded work. This role ensures that every financial transaction complies with standard industry practices, including familiarity with AIA G702 and G703 payment requisition forms, and oversees the corresponding approval processes. Working from our NYC HQ, the ideal candidate will be a strong Microsoft Excel user-with advanced formulas and project bookkeeping expertise-to ensure the accuracy and integrity of financial data. Additionally, this leader will mentor the Manager, Facilities Administration staffers and provide critical support to the Director as needed.
KEY ESSENTIAL FUNCTIONS:
Financial Oversight & Reporting
- Expense Tracking:
- Maintain and track all capital project-related expenses, ensuring accuracy, compliance, and timely reporting.
- Utilize advanced MS Excel skills to create, manage, and update comprehensive spreadsheets for financial tracking, variance analyses, and forecasting.
- Payment Requisition Management:
- Work with AIA G702 and G703 forms to process payment requisitions, ensuring adherence to industry-standard approval processes and contractual requirements.
- Collaborate with the project teams and vendors to verify that billed work aligns with project scope and approved budgets.
- Bookkeeping
- Maintain accurate project bookkeeping records, ensuring that all capital project financial activities are recorded in a consistent and transparent manner.
- Standard Operating Procedures:
- Develop and refine protocols for tracking capital project expenses to enhance accuracy and efficiency across the organization.
- Audit Preparation:
- Assist with internal and external audits by providing detailed financial records and supporting
- Documentation for capital projects.
- Staff Supervision:
- Mentor and guide Manager, Facilities Administration staff in developing their professional skills and ensuring adherence to financial tracking standards.
- Cross-Functional Support:
- Provide proactive assistance to the Director, Facilities Administration, by contributing to overall process enhancements and department initiatives.
- Financial Acumen: Detailed-oriented with a robust understanding of expense management and financial compliance in relation to capital projects.
- Technical Proficiency: Proven expertise in advanced Excel functionalities and comfort with industry-standard financial documentation.
- Mentorship & Team Leadership: Committed to developing team capabilities through mentorship and collaborative leadership.
- Process Improvement: Ability to identify inefficiencies, implement SOPs, and leverage data-driven insights to streamline financial tracking and reporting.
- Communication: Strong written and verbal communication skills to effectively collaborate with team members, vendors, and senior leadership.
- High School diploma / 3year business degree preferred
- A minimum of 7 years' relevant experience in facilities administration or project financial management, with a strong track record in capital project expense tracking.
- Proficiency with AIA Series (G702 and G703 payment requisition forms) and understanding of
- Advanced proficiency in Microsoft Excel, including a deep working knowledge of advanced formulas,
- Bookkeeping Skills:
- Demonstrated experience and comfort with project bookkeeping and financial recordkeeping practices.
- Experience within a nonprofit environment or managing large-scale capital projects.
- Familiarity with other financial tracking or project management tools/systems.
- Strong attention to detail and excellent problem-solving capabilities.
- Microsoft Office (Word, PowerPoint, Excel, Outlook); comfortable and proficient using audio video platforms (i.e., Zoom, Teams)
- The candidate should be able to read paper and electronic documents and perform significant data entry into various computer programs.
- Manual dexterity and hand-eye coordination to travel independently using public transportation.
- The offices at Jewish Board are accessible in accordance with the ADA.
- To perform the essential functions of this job, the candidate is routinely required to sit (80% of the time) and stand (20% of the time).
- In-office position.
We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.
-
Senior Project Manager, Capital Program
1 week ago
New York, NY, United States New York City Economic Development Corporation Full timeOur Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. POSITION OVERVIEW: NYCEDC's Capital Program is responsible for channeling New York City's capital budget...
-
Senior Project Manager, Capital Program
7 days ago
New York, NY, United States New York City Economic Development Corporation Full timeOur Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. POSITION OVERVIEW: NYCEDC's Capital Program is responsible for channeling New York City's capital budget...
-
Senior Project Manager, Capital Program
2 weeks ago
New York, NY, United States New York City Economic Development Corporation Full timeOur Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. POSITION OVERVIEW: NYCEDC's Capital Program is responsible for channeling New York City's capital budget...
-
Senior Project Manager, Capital Program
1 week ago
New York, NY, United States New York City Economic Development Corporation Full timeOur Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. POSITION OVERVIEW: NYCEDC's Capital Program is responsible for channeling New York City's capital budget...
-
Senior Project Manager, Capital Program
2 days ago
New York, NY, United States New York City Economic Development Corporation Full timeOur Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. POSITION OVERVIEW: NYCEDC's Capital Program is responsible for channeling New York City's capital budget...
-
Project Manager, Capital Construction
1 week ago
New York, NY, United States Lincoln Center for the Performing Arts Full timeProject Manager, Capital Construction (West Initiative) Base pay range: $86,000.00/yr - $104,000.00/yr Position: Project Manager, Capital Construction (West Initiative) Department: Campus Relations - Performance and Campus Operations Role Overview: The Project Manager will have a key role in supporting the planning and construction needs for the West...
-
Capital Improvements Project Manager
2 weeks ago
New York, NY, United States Fairstead ESC LLC Full timeFairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 25,000 units under management. Fairstead's commitment to communities is...
-
Capital Improvements Project Manager
1 week ago
New York, NY, United States Fairstead ESC LLC Full timeFairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 25,000 units under management. Fairstead's commitment to communities is...
-
Capital Improvements Project Manager
2 weeks ago
New York, NY, United States Fairstead ESC LLC Full timeFairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 25,000 units under management. Fairstead's commitment to communities is...
-
Capital Improvements Project Manager
6 days ago
New York, NY, United States Fairstead ESC LLC Full timeFairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 25,000 units under management. Fairstead's commitment to communities is...
