Finance and Operations Director
1 week ago
The Finance and Operations Director provides overall direction for the financial and operational aspects of the organization. This position is responsible for execution and oversight of daily financial, human resources, and general operational activities. This executive leadership position will work closely with the Executive Director to ensure optimal procedures and strategic integration of agency short- and long-range goals, grant compliance, organizational systems, processes and policies.
Essential Duties and Responsibilities
FINANCE
- Maintain all accounts, ledgers and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements
- Prepare and provide accurate and timely financial reporting and data analyses to appropriate internal and external stakeholders
- Maintain all general ledger accounts, bank reconciliations, monthly & year-end closing procedures
- In conjunction with leadership staff, monitor and analyze budget to actual performance for individual projects and program performance
- Ensure budgets, expenditures and reporting are aligned with grant and program budgets throughout the grant/fund period. Prepare financial reporting materials for government, corporate, and foundation grants.
- Complete and oversee AR and AP functions
- Prepare and perform bank deposits, proactively manage receivables, and report on past due accounts.
- Review and research financial statements on a monthly basis for management and the Board of Directors.
- Ensure timely and accurate processing of payroll with assistance of outsourced HR consultant.
- Responsible for annual audit process to ensure timely completion of the financial statement, 990 and all annual filings in conjunction with the Executive Director and Finance Committee
- Ownership of required annual governmental filings
- Lead annual budget process
- Manage cash flow; assess needs and trends; make recommendations to the ED or finance committee
- Establish and maintain robust internal control systems to protect assets and integrity of operations.
- Communicate and collaborate effectively with fundraising staff and support the full staff engagement in financial accountability.
- Lead, information and support financial aspects of fundraising activities including special events, online giving, or other donor relation activities.
- Ensure compliance with all applicable regulations and legislation
- Oversees and collaborates with others to develop and update company policies and procedures
- Partners with Human Resources to ensure overall organization compliance requirements are met
- Ensure employee handbook, conflict of interest, and other relevant documents are maintained and accurate
- Oversee Administration Manager in their role to Review, maintain and update all vendor contracts ensuring the best rates, terms and ongoing engagement
- Oversee and support Administration Manager in their role in overseeing operational functions of the organization, including facilities, IT, office systems, and procedures
- With input from Administration Manager, strategically plan for future operations and technology needs
- Safety Director - Work collaboratively with program staff to assess needs and ensure safe, quality, conditions are in effect for all stakeholders in the building
- Maintain OSHA logs and perform required reporting
- Two (2) years demonstrated success in non-profit finance role
- Must be trustworthy, especially in confidential matters
- Reliable and efficient
- Exceptional attention to detail and accuracy
- Ability to work independently and enjoy a fast-past, collaborative environment
- Able to work a nominal amount of events that take place outside of normal business hours such as our annual "Taste of the 'Burbs" event, Holiday Toy Shoppe and so on.
Preferred Qualifications
- Bachelor's degree in Accounting
- Leadership/Supervisor experience
- A great sense of humor
- Some HR experience and/knowledge
- Experience with Quickbooks Online, BILL.com, donor CRM platforms (Bloomerang/Qgiv)
- Work is performed in an office setting, where the incumbent will be exposed to noise and a regular flow of people. Work is mostly sedentary with ability to lift, carry or push up to 50 pounds. Examples: occasionally helping unload a truck filled with donations or moving boxes as part of any of our special events.
- This position is frequently exposed to mental effort and stress, is assigned to changing priorities, and performs work requiring attention to detail under deadlines.
- The ability to operate and interact with computers or other office equipment via keyboard, mouse, or touch screen is required.
- A valid Class D driver's license and the use of a personal vehicle may be required.
If a job is offered, please be aware any job offer will be contingent upon a pre-employment background check. PRISM considers the nature of any crime, recency, severity, job relatedness and rehabilitation efforts. If the position requires driving, our insurance policies require a stricter eligibility criteria.
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