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Senior Administrative Associate
2 weeks ago
We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities.
In the role of Senior Administrative Associate:
- You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency.
- You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.
- You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions.
- You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.
- You will manage projects of varying scope and complexity.
- You will remain knowledgeable of business unit policies.
- You will facilitate information flow among team members, answering questions and providing information as needed.
- You will be a "go to" person for a dynamic, collaborative, and fast-paced global team.
What you need to succeed:
- 5+ years of executive support experience in a corporate environment
- A master multi-tasker with the ability to shift priorities easily and often
- Enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list
- Exceptional communication skills with close attention to detail
- Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions
- Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged
- Experience working in Smartsheet a plus but not required
- Demonstrate a high level of service and professionalism
- Comfortable with ambiguity and confidence in making decisions in the moment when direction is limited
Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME.
What you can expect from us:
- Hourly rate of $27/hr + based on experience
- Eligible for annual bonus
- Health / Dental / Vision Benefits Day-One
- 5% matching 401k
- Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more
Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together.
IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.
