Human Resources Generalist II

HR Generalist II Job No. 538018

Location: Main Campus (Gainesville, FL)

Work Type: Full Time

Categories: Libraries/Museums, Human Resources, Office/Administrative/Fiscal Support

Department: 56010200 - NH-BUDGET - HUMAN RESOURCES

Classification Minimum Requirements: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Job Description

This position will serve as a key HR resource for faculty, staff, students, and supervisorsproviding guidance on University HR and payroll policies, ensuring timely and accurate processing of transactions, and helping maintain smooth daily operations across the Museum. This position is ideal for someone who thrives in a fast-paced academic environment, enjoys working collaboratively to solve problems, and values precision and consistency in personnel and payroll processes. The HR Generalist II will also assist with special projects, maintain essential HR documentation and web resources.

Key Responsibilities

• Employee Onboarding and Development
  
  • Coordinate system access for new hires (Network Managed By, GatorLink, Exchange, Intranet) and communicate onboarding needs to supervisors and administrative teams.
  • Provide new hires with benefits timelines and resources.
  • Manage UF Engaged process for probationary and annual reviews; communicate deadlines and assist managers with extensions or probationary dismissals.
  • Maintain the Museum staff directory and personnel database for current and past employees.
  • Track and monitor faculty and staff training compliance, including orientation, annual, and renewal trainings.
  • Coordinate and enter Graduate Assistant evaluations.
    
• HR Transactions and Recruitment Support
  • Process and review personnel transactions via ePAF (hires, terminations, reassignments, salary changes, dual employment, extra state compensation, outside employment) and ensure E-Verify compliance within three business days.
  • Manage recruitment activities, including creating positions, posting vacancies in GatorJobs, managing applicant pools, and assisting managers during interviews and hiring.
  • Process reclassifications of TEAMS positions.
  • Coordinate initial and renewal background checks (435 Livescan) and ensure compliance throughout the hiring process.
  • Assist with payroll, time and leave entry, retroactive pay, and supervisory approvals; serve as proxy for supervisors when needed.
  • Oversee Time & Labor operations to ensure accurate and timely biweekly payments.
  • Collaborate with Fiscal Assistant II to review paylists, payable time summaries, and approvals; complete supplemental certifications and retro transactions.
  • Audit employee time and leave; request off-cycle checks as needed.
  • Maintain compensatory leave records and calculate payroll encumbrances; work with PIs and chairs on payroll budgeting decisions.
  • Ensure HR account codes, distributions, and contingency accounts are accurate and up to date.
    
• Administrative Support and Reporting
  • Provide oversight of payroll operations and assist departments with payroll and HR questions.
  • Prepare information for administrative leadership (e.g., salary comparisons) and back up the Assistant Director of Human Resources.
  • Complete FARs and coordinate effort reporting; serve as backup Department Security Administrator (DSA).
  • Maintain Museum HR web resources and internal process documentation; assist with staff training.
  • Support tenure, promotion, and faculty evaluation processes as requested.
  • Manage departmental affiliation requests, assign UFIDs, and coordinate Gator 1 badge issuance.
  • Monitor and process outside activity forms and alternate work location agreements.
    
• Visa Responsibilities
  • Administer and coordinate visa processing in partnership with UF International Center and USCIS, including H-1B, J-1, and TN visas.
  • Coordinate permanent residency (Green Card) applications.
  • Track all Museum employees on visas and provide timely notifications for renewals.
    
  
  

Expected Salary

Commensurate with education and experience.

Required Qualifications

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications

• Experience with Careers at UF, ePAFs, and effort reporting. PRO3 Certification in HR/Payroll preferred.
• Strong organizational and project management skills, with attention to detail and accuracy.
• Excellent analytical, problem-solving, and decision-making abilities.
• Superior oral and written communication skills; able to interact courteously and effectively with diverse clients, partners, and colleagues.
• Professionalism and reliability as a representative of the Florida Museum Human Resources Office.
• Ability to work independently and collaboratively to resolve problems and achieve results.
• Knowledge of basic accounting principles.
• Ability to perform under pressure and manage multiple priorities.
  

Special Instructions To Applicants

Applicants must upload the following documents to be considered for the position:

• Cover Letter
• Resume
  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required

No

Applications Close

05 January 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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