Account Administration Specialist

Overview

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. This role will be based in one of our various office locations on a hybrid basis and reports to the Account Administration Manager. The available shift is Monday Friday 5 PM 2 AM ET / 3 PM 12 PM MT.

Position Summary

The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. The candidate should be flexible to work overtime as needed and on-call on a rotation basis.

Key Responsibilities

• Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions.
• Manages cloud accounts in Microsoft Entra (Azure).
• Manages user accounts in 3rd party/external systems (e.g., Dropbox, BOX, Google Workspace, ShareFile, Preparis, eFax, PingOne Identity, ZOOM).
• Creates and maintains firm-wide distribution lists in AD on prem.
• Creates and maintains cloud groups on Microsoft Entra (Azure).
• Logs, tracks, and updates all requests via ticketing system (Ivanti).
• Identifies issues that require approval of Office of Firm Counsel and works to obtain approvals and track in SQL database for user recertification.
• Updates and maintains assigned service requests; follows up with clients and others in IT as needed.
• Provides Tier I support when required and On-Call support to Account Administration Team.
• May assist in training of new Helpdesk representatives and Account Administration personnel.
• Provides advanced support for HR, Office of Firm Counsel.
• Participates in identifying and implementing improvements for the Account Administration function.
• Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned.
• Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes.
• Reviews communications regarding new policies, procedures, and system changes/outages.
• Maintains Account Administration documentation and procedures that include SOPs and QRC documentation.

Qualifications Skills & Competencies

• Knowledge of Helpdesk and call center tools and operations.
• Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations.
• Effective team player, highly professional, able to maintain confidentiality of information.
• Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and interact with all levels of the organization.
• Proven analytical, evaluative and problem-solving abilities.
• Ability to work independently, complete assignments within time limits and produce high-quality results.
• Proficient in documenting technical processes and procedures.

Education & Prior Experience

• BA/BS Degree preferred.
• 3-5 years experience in Active Directory or related experience.
• MCSA: Microsoft Certified Solutions Associate; A+, AZ-900 Azure Fundamentals, Security+, and Network+ certifications are highly desirable.

Technology

• Proficiency with Windows-based software and Microsoft Office 365.
• Knowledge or experience with Ivanti ticketing system or similar.
• Knowledge or experience with SQL management.
• Knowledge or experience in PowerShell.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

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