Senior Administrative Specialist

Job Title: Senior Administrative Specialist - Applied Superconductivity Center (NHMFL)

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 61626

Department: National High Magnetic Field Laboratory

Responsibilities

• Manage administrative requirements of contracts and grants to include the development and submission of grant proposals, setting up of grant awards, periodic and final reports, interpretation of grant regulations and procedures, development and implementation of administrative procedures for managing and utilizing grant resources, and monitoring project progress and completion. Interface with MagLab, Colleges, and Sponsored Research, coordinate grant activities among institutions, subcontractors, and other stakeholders.
• Coordinate the assigned administrative functions of the Applied Superconductivity Center and effectively interface with its director and deputy director. Work collaboratively within MagLab, FSU and with external stakeholders to solve any issues in a timely manner. This may require navigation through complex interactions for the benefit of the research and educational goals of ASC.
• Provide back-up coordination for the ASC building manager and lab managers, e.g. safety, preparedness, communications etc. Assist the ASC director or the designee of the director in other functions as appropriate, including but not limited to planning and the execution of departmental events, coordination of local workshops, facilitation of seminars, or activities at conferences.
• Provide backup support for personnel activities to include supervision of recruitment/hiring, help with onboarding, supervision of appointments and reappointments, supervision of visas and compliance, and overall liaison of other personnel related activities across colleges, departments, and MagLab. Coordinate activities that help support the positive work environment at ASC.
• Provide backup support for the daily fiscal functions including budget reconciliations, procurement administration, and travel administration. Perform work with high accuracy and low error rates.
  

Qualifications

Bachelor's degree and four years of experience or a high school diploma/equivalent and eight years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.)

Contact Info

For additional information, please contact Kayla West at knwest@fsu.edu.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, theres the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrows news Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

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