Administrative and Office Specialist III

NSU00330 - Administrative and Office Specialist III - College of Liberal Arts

Title: NSU00330 - Administrative and Office Specialist III - College of Liberal Arts

State Role Title: Administrative Assistant III

Hiring Range: $44,259

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Recruitment Type: General Public - G

Job Duties

1. Serves as receptionist for the Office of the Dean, e.g., greets visitors, answers phone, provides basic information, makes referrals as appropriate and provides outstanding customer service to students, alumni, faculty, staff and the general public.

2. Retrieves, sorts and distributes incoming mail. Provides daily delivery of outgoing mail.

3. Assist with the management of Sharepoint site for the College of Liberal Arts.

4. Serves as liaison between COLA and the Office of Information Technology with regard to Colleague and eVA issues, on an as needed basis.

5. Provides administrative office assistance in the preparation of confidential reports, programs, proposals, requisitions and general correspondence.

6. Enters and orders supplies, equipment, receive requisitions in eVa and Colleague upon the request of the Office Manager.

7. Assist with data collection for reports, and meetings and other documents as directed by the Office of the Dean in an accurate and timely manner.

8. Maintains electronic logs of all equipment trust requests, and along with the Office Manager, all electronic ledger for COLA equipment inventory for all COLA academic departments and WNSB Radio Station.

9. Direct and schedules the work of work-study students effectively and efficiently.

10. Oversees, and maintains Electronic Tickler filing system for seven academic departments, and WNSB, to accurately monitor incoming and outgoing documents to be signed by the Dean.

11. Ensures logistics are in order for specific conferences as requested by the Dean, Associate Dean, and Office Manager, prepares and maintains calendar of events for COLA.

12. Prepares, maintains, and revises faculty rosters, committee rosters, and enrollment rosters for COLA.

13. Compiles and maintains electronic copies of departmental submissions of enrollment verification rosters, change of grade request forms, SEM Waivers, HR1s and any other completed University/College forms needed for the College.

Minimum Qualifications

Considerable experience serving in an administrative support role. Working knowledge of academic office management practices and procedures to include greeting customers, answering the phone, and directing questions to the appropriate party. Excellent verbal and written communication, decision making, planning and organizational skills. Excellent computer skills, and proficiency in Microsoft Word, Excel, PowerPoint, eVa Colleague purchasing processes. High school diploma or GED, or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities.

Additional Considerations

Bachelor's Degree from an accredited institution of higher learning or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Human Resources

Phone: 757-823-8160

Email: Email material not accepted

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