Management Support Technician

6 days ago

Baltimore, MD, United States City of Baltimore Full time

Join to apply for the Management Support Technician role at City of Baltimore, Department of Planning

1 week ago Be among the first 25 applicants

Join to apply for the Management Support Technician role at City of Baltimore, Department of Planning

This role provides comprehensive fiscal and administrative support for the department. Responsibilities include processing purchase requisitions, invoices, and journal entries in Workday; managing P-Card transactions; and assisting with travel and expense reporting. The position coordinates Board of Estimates (BOE) submissions by drafting memos, tracking approvals, and serving as a liaison with internal staff and other departments. It also supports technology needs in collaboration with BCIT, overseeing equipment upgrades and purchases. In addition, the role assists with grant administration by setting up new awards, tracking expenditures, submitting invoices, and ensuring accurate cost allocations.

Key Responsibilities:

  • Support the departments fiscal processes, including initiating purchase requisitions, entering invoices into Workday, and performing corrective journal entries to maintain accurate financial records.
  • Coordinate and maintain documentation for P-Card transactions, including collecting receipts and reconciling transactions.
  • Assist with travel and expense report requests and other fiscal processes as needed.
  • Coordinate Board of Estimates (BOE) submissions by:
  • Tracking and routing items for internal approvals and signatures.
  • Collaborating with other departments prior to agenda inclusion.
  • Submitting items using the BOE online tool in coordination with program managers.
  • Drafting capital transfer memos and responding to BOE clerk inquiries in a timely manner.
  • Provide support for other contracts and BOE-related needs as they arise.
  • Manage technology needs in coordination with BCIT, including equipment upgrades, refreshes, and swaps, as well as office and event supply purchases.
  • Administer grant-related processes, including:

-Setting up new awards and drafting BOE memos for grant approvals.

-Closing out grants in the ERP system and requesting new grant accounts from the Department of

Finance.

-Ensuring accurate costing allocations for all grant-funded positions.

-Reviewing grant expenditures and performing corrective journal entries as necessary.

-Submitting customer invoices for reimbursable grants in coordination with program managers.

-Drafting budget amendments for new grants and supporting fiscal reporting requirements from

-Participate in special projects and other administrative tasks as assigned by the Administrative Team.

Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Information Technology
  • Industries Architecture and Planning

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