Senior Administrative Assistant
2 weeks ago
Senior Administrative Assistant
Investment Banking/Financial Services/Professional Services
New York, NY
Base $90,000-115,000 base + Bonus/Benefits
Hybrid (M-Thursday in office and Friday remote)
The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors.
Responsibilities
- Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
- Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
- Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
- Support business development, talent acquisition and firm development efforts as needed
- Contribute to creating a high-performing and inclusive culture
- Serve as the culture keeper for the office
- Share and manage best practices
- Additional duties as assigned
Qualifications
- Bachelors degree from a top undergraduate program
- 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm.
- Excellent written and verbal communication skills including strong e-mail etiquette
- High degree of maturity with a proven ability to interact with senior executives, team members and external partners
- Experience with Concur and / or Intapp preferred
- Ability to successfully work in a small, collaborative team environment
- Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting
- Proven track-record of success in high pressure, time-constrained environments
- Top-tier organizational skills and attention to detail
- Self-starter and entrepreneurial spirit
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