Sales / Purchasing Agent
2 weeks ago
Sales / Purchasing Agent at Pro Aire Design Consultants. Position Summary: The company is seeking a motivated Sales/Purchasing Agent to manage client inquiries, support sales activities, and handle purchasing tasks for HVAC-related products and services. The ideal candidate is organized, proactive, and experienced in coordinating with vendors, contractors, and clients.
Key Responsibilities- Handle incoming inquiries from clients regarding HVAC products, services, and project requirements.
- Prepare and send quotations, proposals, and sales documents.
- Follow up on leads to convert inquiries into sales opportunities.
- Maintain accurate records of client interactions, sales activities, and pipeline updates.
- Assist in preparing presentations and sales kits when needed.
- Source materials, parts, and equipment from approved suppliers.
- Request and negotiate price quotations with vendors to obtain the best value.
- Process purchase orders, monitor deliveries, and ensure timely arrival of materials.
- Maintain an updated database of suppliers, price lists, and inventory items.
- Coordinate with the warehouse or project team to ensure materials meet specifications.
- Work closely with the engineering and project teams to understand material specifications needed for HVAC projects.
- Track purchase orders, delivery schedules, and incoming shipments.
- Resolve issues related to delayed deliveries, product availability, or pricing discrepancies.
- Maintain organized records of sales and purchasing transactions.
- Previous experience in sales, procurement, purchasing, or supply chain preferred.
- Knowledge of HVAC products, construction materials, or engineering supplies is a strong advantage.
- Strong negotiation and communication skills.
- Detail-oriented with excellent organizational and multitasking abilities.
- Proficient in MS Office (Excel, Word, Outlook).
- Ability to work independently and in a team environment.
- Experience: Required
- Employment: Full-time
- Full-time position.
- Fast-paced environment working with clients, suppliers, and internal teams.
- May require occasional field visits or supplier coordination.
- Strong customer service skills.
- Ability to handle pressure and meet deadlines.
- Basic understanding of technical specifications for HVAC systems.
- Reliable, proactive, and resourceful attitude.
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