Legal Assistant

3 days ago

Carmel, IN, United States SuiteSpot Executive Search, LLC Full time

A highly respected Midwest law firm has engaged SuiteSpot Executive Search, LLC to assist in its search for a Legal Assistant. Reporting to the Chief Human Resource Officer and assigned attorneys, this is a non-exempt position located in Carmel, IN.

The Position:
The Legal Assistant will provide essential support to both Transactional and Litigation attorneys, working closely with attorneys and administrative teams across the Firm's practice groups. This role thrives in a collaborative, fast-paced professional environment supporting efficient workflows, coordinating priorities, and contributing to the smooth delivery of high-quality legal services alongside talented colleagues who share a passion for serving clients well.

The Essentials:

  • Manage traditional administrative needs of multiple attorneys;
  • Provide legal administrative support for transactional and litigation work;
  • Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda communications to clients;
  • Provide transactional closing support by preparing closing binders, checklists and signature packets;
  • Anticipate attorney needs, maintaining systems for version control, file organization, and closing documentation;
  • Open new files, request conflicts of interest checks and maintain client and general files;
  • Provide litigation support through court filings, managing case files, preparing legal documents;
  • Provide organizational assistance with meetings, billings, travel and maintaining calendars;
  • Proactively ensure legal team is prepared with necessary materials for meetings and depositions;
  • Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets;
  • Demonstrate good judgment and professionalism, and exhibit flexibility and versatility to provide support;
  • Demonstrate strong reasoning and resolution skills;
  • Perform special projects as required to increase the professional effectiveness and efficiency of the legal team;
The Candidate: The ideal candidate provides support in a fast paced, rapidly changing environment. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach and a desire to think creatively to identify and implement proactive solutions.

He/she will additionally possess:
  • Minimum of three years of experience as a legal assistant with at least one year of litigation experience;
  • Mastery of Microsoft Word, including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables;
  • Mastery of Microsoft Outlook, including managing multiple attorney calendars;
  • Significant experience with Microsoft Excel - including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers;
  • Significant experience with Adobe Acrobat Professional - including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio;
  • Significant experience with Microsoft PowerPoint - including inserting pictures and video, creating templates, rearranging slides;
  • Knowledge of the Federal Court ECF system and experience filing pleadings;
  • Knowledge of the Indiana electronic court filing system;
  • Experience with a server-based document management system. I-Manage/File Site would be a plus;
  • Able to type from dictation.

The Search: As the exclusive recruiter for this position, SuiteSpot Executive Search, LLC will conduct an expedited search process per the client's request. To be considered in the selection process, please submit your resume to laura@suitespottalent.com. For additional information regarding the position, please contact Laura Martinson at 912-247-4453.

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