Program Analyst

About Client:
The Client is a renowned multinational technology company which has grown to become one of the world's most influential and successful companies in the field of software development, computer hardware, and related services.
The Client's primary focus revolves around developing, manufacturing, and licensing a wide range of software products, including the globally recognized operating system, Windows. It has released several versions of Windows, catering to both personal computers and servers, which have become integral to the functioning of millions of devices worldwide.
Apart from Windows, client offers an extensive portfolio of software applications and tools for both individuals and enterprises.
Moreover, client has a substantial presence in the field of artificial intelligence (AI) and research, working on projects like the development of conversational AI agents, natural language processing, and machine learning technologies.

Rate Range: $50-$60/Hr

Job Description:
Responsibilities:

• Financial Operations: Release and track customer invoices; manage accounts receivable follow-up; coordinate billing requests with Accounting; validate vendor invoices against purchase orders; assist with month-end activities and project accrual reconciliations.
• Workforce & Timekeeping: Manage monthly headcount allocations; validate project timecards and reconcile time-to-invoice exceptions; support Worktime Pro onboarding and administration.
• Procurement & Asset Administration: Process purchasing requests (including Amazon/FedEx and non-program POs), maintain asset tracking, and monitor PO status to closure.
• Controls, Access & Compliance: Perform quarterly access audits; maintain program documentation and process guides; partner with Tax on registrations and routine inquiries; support customer correspondence review and compliance submissions.
• Systems & Data Stewardship: Maintain accounting/project setup (codes, resources); maintain shared repositories; prepare and submit scheduled program metrics and reports as assigned.
• Stakeholder & Event Support: Coordinate meetings, conferences, and tradeshows logistics; assist Business Development activities; provide onboarding information to new hires (policies, Client, and system-access prerequisites).
• General Administration: Track monthly travel rosters; support ad hoc requests from Vexcel leadership; perform additional administrative tasks to keep programs running smoothly.

Qualifications:

• 5+ years of hands-on business administration, operations, and program coordination experience in a fast-paced environment.
• Proven mastery of detail: Track, reconcile, and close tasks with near-zero tolerance for errors across invoices, POs, timecards, and access/asset records.
• Demonstrated experience partnering with Finance/Accounting, Tax, Procurement, and Program Management to resolve issues end-to-end and providing direction as needed
• Expert-level proficiency in Microsoft Excel; advanced skills in Outlook, SharePoint, and ability to quickly learn internal finance/timekeeping systems.
• Able to communicate effectively with stakeholders at all levels
• Clear, concise written and verbal communication; capable of producing process documentation and SOPs.
• US citizenship required.

Preferred / Bonus Experience:

• Background in accounts receivable management, customer billing, and collections follow-up
• Experience with Dynamics 365 Business Central.
• Prior ownership of headcount allocations, project code/resource setup, and month-end close support.
• Familiarity with access certifications, asset lifecycle tracking, and audit-ready documentation.
• Experience coordinating conferences/tradeshows and executive-level meetings.
• Exposure to business development support activities (e.g., materials preparation, logistics).

Education:

• We value demonstrated experience and outcomes over formal education. A degree is welcome but not required.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com .

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com.

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

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