Program & Contracts Analyst (Nonprofit Homeless Services)

Organizational Overview

Upward Bound House (UBH) is dedicated to ending intergenerational family homelessness in Los Angeles County. We provide a continuum of services from crisis housing to permanent housing and prevention. For over 30 years, our diverse, mission-driven team has operated in a fast-paced, collaborative environment that values empowerment, relationships, and professional growth.

Position Summary

The Program & Contracts Analyst strengthens UBH's impact by connecting program operations, funder contracts, and financial data across our homeless services programs.

This role is ideal for someone who has worked in nonprofit, healthcare, homeless services, or government-funded programs and understands how contracts, budgets, and data work together to drive outcomes. Reporting to the Director of Programs and partnering closely with the CFO and Finance team, the Analyst is a key liaison between Programs and Finance.

Location: This is an on-site role based in Los Angeles County (El Segundo). Local candidates only. This position is not remote.

Responsibilities

Program Budget Monitoring & Financial Tracking

• Review monthly budget-to-actuals for multiple contracts; flag risks and recommend course corrections.
• Track real-time spending and develop spending forecasts by contract and program.
• Translate financial reports into clear, practical guidance for Program Managers and frontline leaders.
• Coordinate with Finance to reconcile expenditures and resolve discrepancies.
• Prepare financial data and summaries for internal meetings, dashboards, and funder reports.

Contract, Grants & Compliance Support

• Monitor adherence to funder requirements, scopes of work, and contract budgets.
• Track deliverables, outcomes, and reporting deadlines across multiple contracts.
• Conduct regular chart/file audits; ensure timely corrections and complete documentation.
• Coordinate funder monitoring visits and assist with responses to findings or corrective actions.
• Help train staff on contract requirements, documentation standards, and any funder updates.
• Maintain organized contract/program files and issue timely communications on program/contract changes.

Budget Development & Reporting

• Assist with budget development for new grants, renewals, and proposals.
• Partner with Program Management and Finance to ensure budgets align with contract and program requirements.
• Support internal and external reporting with accurate financial and program data.

Staff Support & Cross-Department Collaboration

• Support Program Managers in interpreting budgets, reports, and spending trends.
• Partner with program, frontline, and administrative staff to troubleshoot operational or contract-related issues.
• Present findings and recommendations clearly to leadership and program teams.

Qualifications

• Bachelor's degree in Public Administration, Business, Finance, Social Services, Public Health, or related field; or equivalent experience.
• 1-2 years of experience in a program, contracts, grants, or financial analyst role within:
  
  
  • A nonprofit,
  • Healthcare or behavioral health,
  • Homeless services/housing / social services, or
  • A government agency managing publicly funded programs.
• Direct experience working with government or foundation contracts and grants (e.g., city/county/state/federal, CoCs, LAHSA, HUD, DMH, etc.) strongly preferred.
• Strong Excel skills (projections, pivot tables, basic formulas) and comfort working with data sets.
• Experience with accounting or ERP systems (Sage Intacct a plus).
• Excellent communication skills; able to explain financial and contract concepts clearly to non-finance staff.
• Highly organized, detail-oriented, and able to manage multiple contracts and deadlines.
• Comfortable working both independently and collaboratively in a fast-paced, mission-driven environment.
• Proficient with Excel, databases, dashboards, and reporting tools.

Mandatory Requirements

• Employment eligibility verification and a successful background check.
• Reliable transportation.
• Valid CA driver's license and proof of auto insurance; eligible for UBH driver coverage.
• Current TB test (or willingness to obtain).
• CPR/First Aid training (or willingness to obtain)

• Collaborate effectively and respond promptly to communication.
• Perform other duties as assigned.

Physical & Work Environment

This role works in an office and program environment that may include contact with individuals and families in crisis who may be experiencing health, mental health, or substance use challenges. The employee must be able to respond quickly and effectively in a variety of situations, including potential crises.

UBH provides reasonable accommodations for qualified individuals with disabilities. If you need an accommodation, please inform Human Resources upon hire or at the time the need arises.

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