Payroll Coordinator

At Veritext, we focus on the details – so legal teams can focus on the case. The Payroll Manager, North America plays a key role in leading payroll operations across the U.
S. and Canada, ensuring accurate, timely, and compliant payroll while partnering closely with our People Team and Finance teams. This hands-on leadership role offers the opportunity to drive process improvements, solve complex challenges, and make a meaningful impact in a fast-paced, growing organization. As Veritext continues to evolve, the Payroll Manager, North America will help strengthen payroll operations, optimize our use of Dayforce, and identify new ways to work smarter and more efficiently. Lead and manage payroll processing using Dayforce for employees across the U.
S. and Canada, ensuring accuracy, timeliness, and compliance with applicable laws, regulations, and company policies. Oversee payroll tax filings, remittances, and year-end reporting, including W-2s and T4s, ensuring regulatory compliance and timely resolution of discrepancies. Review and audit payroll data, including new hires, terminations, compensation changes, benefit deductions, and time and attendance records, to ensure accurate payroll processing. Maintain accurate payroll records, documentation, and internal controls to support compliance, audits, and reporting requirements. Prepare payroll journal entries, reconcile payroll accounts, and partner with Finance on month-end and year-end close activities. Lead payroll integration efforts for newly acquired businesses, ensuring a smooth transition and accurate, compliant payroll processing. Develop, maintain, and improve payroll policies, procedures, and workflows to drive efficiency, accuracy, and consistency across the organization. Partner with the People Team and Finance on payroll-related matters, including compensation changes, leave administration, severance payments, and other employee transactions. Serve as the payroll subject matter expert, providing guidance and resolving complex payroll inquiries while ensuring a positive employee experience. Manage relationships with payroll vendors and tax agencies, troubleshoot system issues, and support Dayforce enhancements and configuration changes. S. and Canadian payroll legislation and implement necessary updates to maintain compliance. Oversee payroll-related communications and provide training and guidance to employees and managers on payroll and timekeeping processes. Lead, coach, and develop the Payroll Administrator , fostering accountability, collaboration, and cross-training to ensure continuity of payroll operations. Identify and implement opportunities to streamline payroll processes, strengthen internal controls, and improve overall operational effectiveness. 7+ years of progressive payroll experience, including experience managing multi-state U.
S. and Canadian payroll. ~ S. and Canadian payroll laws, tax regulations, and compliance requirements. ~ Certified Payroll Professional (CPP) designation is a plus. ~ Proven ability to collaborate effectively with cross-functional teams, including People Operations, Finance, and external partners. ~ Excellent communication and interpersonal skills, with the ability to explain complex payroll matters clearly and professionally. ~ High level of integrity, discretion, and accountability when handling confidential information. ~ Competitive compensation and total rewards package including comprehensive medical, dental and vision insurance as well as company-paid life insurance, short-term and long-term disability insurance Healthy work-life balance: hybrid work structure, paid time off, Paid Parental Leave, tuition reimbursement and more Employee equity and referral programs: when we succeed, you succeed Extensive mental health and wellness benefits – to help you feel your best and thrive personally and professionally Matched 401(k) to help you save for your future Veritext Cares: our commitment to making a difference beyond the workplace, supporting local causes and paying it forward to the communities we live and work in Learning and development opportunities including ongoing training, mentorship, and access to resources that support your personal and professional growth Engaging, collaborative, inclusive culture that values curiosity, initiative, and creativity with unique programs like Veritext Summer Camp and Wellness Week– because work should be rewarding and fun Veritext is the global leader in technology-enabled court reporting services and litigation support solutions with a proven track record of industry excellence. For law firms, government agencies and enterprise corporations, we provide access to innovative technologies and remote solutions, the highest-quality network of reporters and legal videographers, unmatched expertise in multiparty and complex litigation, unparalleled cli