Associate, US Programs

Global Health Starts with YOU Americares is a global health and disaster relief organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 85 countries on average with life-changing health programs, medicine, medical supplies and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.

Americares Values: We create global community, treating people as they want to be treated. We respond effectively and responsibly, putting plans into practice. We embed ethics and equity in our work and workplace. We are better together; partnership is at our core. We ask and listen, to create sustainable solutions for a healthier tomorrow. We commit to quality, growing and improving to ensure individuals and communities thrive. Position Title:

Associate, US Programs Department:

Regional Programs - Americares Location:

Remote in CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, or WA Travel Required:

No Reports to:

Director, US Programs Number of Direct Reports:

None Assignment Type:

Full-Time, Non-exempt Compensation:

$53,100 Benefits: Application Requirements:

Resume and completed application questions About the position: The Associate, US Programs is an administrative support role that works closely with the Director, US Programs to ensure the efficient implementation of the Health Systems Strengthening portfolio, including health equity and mental health focus areas. The Associate supports day-to-day operations including communications, scheduling, meeting coordination, documentation, and organization of program information and data across multiple systems, particularly SharePoint sites. This role collaborates with a wide variety of internal and external partners and stakeholders to support the successful implementation of US Programs initiatives. Duties and Responsibilities: Coordinate meetings and administrative activities for assigned health focus areas and initiatives, including scheduling, agendas, minutes, action-item follow-up, and coordination of information across teams. Track project activities, deliverables, and deadlines, working with team members to support timely completion and maintain organized project documentation. Provide program and partner support, including partner communications, reporting, information gathering, and responsive support to clinics, particularly during reporting periods. Develop and organize program materials and communications for internal and external audiences, including presentations, fact sheets, training materials, reports, and other communications products. Conduct research and gather information on health topics and related areas to support program development, communications, presentations, and other team needs. Support program operations and organizational initiatives, including invoice processing, technology/system updates, collection of partner stories and successes, and other administrative or operational activities. Provide excellent communication and support to clinics during reporting periods. Actively model and contribute to Americares values, work culture and mission. Engage in and contribute to team spaces with openness, global competencies, and a growth mindset Other duties and responsibilities as assigned Key expectations for this role include: In the first 30 days: Learn and live Americares values. Complete all required new-hire onboarding trainings. Demonstrate familiarity with the US Programs Health Systems Strengthening portfolio by reviewing relevant documents, processes and resources. Identify key stakeholders and develop an understanding of their roles and responsibilities. In the first 90 days: Demonstrate proficiency navigating administrative structures and systems, including SharePoint, Smartsheet, remote meeting platforms and other tools. Develop an understanding of meeting cadence, agenda management and reporting processes Fully own meeting support and documentation, including preparation of agendas, meeting notes, tracking discussions, decisions and action items. Support clinic management activities through outreach efforts, streamlined communications and the successful submission of grant applications, agreements and payments. In the first year: Provide timely and efficient support to the Director, US Programs to ensure the smooth operation of projects and achievement of portfolio goals. Demonstrate an ongoing understanding of program needs, priorities and operational requirements across assigned initiatives

. Degrees and/or experience required for the role: 1-3 years of administrative support experience required