Marketing Project Coordinator

You’re more valuable than ever – And that’s just how we’ll make you feel. Job Summary The Marketing Project Coordinator supports the successful execution of GoHealth Urgent Care’s marketing goals and initiatives by coordinating projects from initial request through final delivery. Projects include brand and partner marketing initiatives, creative asset development and production, vendor-supported direct customer relationship management (CRM) programs, and improvements to marketing workflows and tools. Working closely with Brand, Partner Marketing, cross-functional stakeholders, and external partners/vendors, this role translates project requests into plans with defined deliverables, timelines, dependencies, and approvals required. This role helps turn ideas and projects into timely, coordinated marketing execution by keeping stakeholders aligned, identifying potential roadblocks, and ensuring deliverables meet brand, legal, and operational requirements. Through effective project tracking, vendor coordination, and visibility into team workload and capacity, the Marketing Project Coordinator reduces delays and rework, maintains consistency and quality, and ensures marketing resources are focused on priority initiatives. A highly organized, proactive collaborator, this individual brings structure, clarity, and accountability to a fast-paced marketing environment. They manage the team’s project management platform, lead regular project status discussions, and continuously improve processes to help the marketing team deliver work more efficiently as business needs evolve. Qualifications Education Required:
• High school diploma or equivalent required. Work Experience Required:
• 2+ years of marketing project management, project coordination, or marketing operations
• Strong experience with project management tools Preferred Qualifications, Education, Licenses, Certifications, Experience, etc.:
• Associate’s or bachelor’s degree in marketing, communications, business administration, or a related field
• Advertising agency experience Effective N/A
• Monday.com experience Knowledge, Skills, and Abilities
• This role involves interaction and collaboration with other departments and requires excellent judgment and interpersonal skills
• Proven ability to build and implement workflows and processes from the ground up
• Excellent organizational and time management skills with strong attention to detail
• Strong communication and stakeholder management skills across multiple levels
• Experience working with creative teams and/or production partners
• Ability to thrive in a fast-paced, highly collaborative environment
• Process-driven strategies and approach to working collaboratively
• Proactive problem solver with a continuous improvement mindset
• Highly organized with strong prioritization skills Essential Duties and Responsibilities Marketing Workflow Development & Enablement
• In partnership with marketing leadership and cross-functional teams, design, build, and continuously improve standardized marketing project workflows
• Document all project intake, prioritization, execution, and delivery processes for clarity and consistency
• Train marketing Team Members and stakeholders on workflows, tools, and best practices
• Identify inefficiencies and implement scalable solutions to improve speed, transparency, and quality of output
• Partner with Business Intelligence, Brand, and Partner Marketing to coordinate logistics and tracking for special direct CRM programs with vendors End-to-End Project Management
• Build and manage detailed project plans, including timelines, milestones, and dependencies
• Monitor project progress, proactively address risks or blockers, and adjust timelines as needed
• With Brand team, ensure all deliverables meet brand, legal, and operational requirements Platform Ownership
• Own and manage the team’s project management platform
• Maintain accurate, real-time project tracking, prioritization, and reporting
• Optimize boards, automations, and dashboards to improve team efficiency and visibility
• Serve as the internal expert and primary administrator for the platform

Stakeholder Communication & Expectation Management
• Act as the primary point of contact for project intake and status updates across marketing and cross-functional teams
• Communicate timelines, priorities, and constraints clearly to requestors and stakeholders
• Set, manage, and reinforce expectations regarding scope, timelines, and deliverables
• Ensure alignment between business goals and marketing execution External Vendor/Partner Management
• Serve as the primary liaison for GoHealth’s creative and production partners
• Coordinate project briefs, timelines, feedback, and approvals between internal teams and vendors/partners
• Ensure quality, consistency, and timeliness of external deliverables
• Optimize collaboration processes to maximize partner effectiveness and value Team Alignment & Pr