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Executive Director of Maintenance

1 week ago

Steamboat Springs, Colorado, United States Resort Group Full time
Come join our team of local professionals here in Steamboat Springs, CO

This is a rare opportunity for an Executive Director of Maintenance at Resort Group.

Annual Salary $80k-$90k DOE

Application Deadline February 12th or until filled

PERKS AND MORE
  • Merchant Ski Pass Program
  • Paid Time Off
  • Comprehensive Health Plan (HSA-Compatible)
  • Dental Plan
  • Vision Plan
  • 401K Retirement plan with company match
  • Life Insurance
  • Discount Lodging Benefits
  • Discounts on Activities & Events
  • Competitive Pay
  • Professional Work Environment
  • Great Employee Parties
Summary: Manage and coordinate Maintenance billability, reporting, and time entry for Maintenance Department by supporting the overall business functions of the Maintenance Department including financial stability and profitability. This person must work closely with Maintenance Directors or highest level of manager and maintain a pleasant and efficient working atmosphere with all business partners both internal and external through open lines of communication.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Oversees training program for all maintenance departments. Implements and maintains a program to bring all staff members to a level of competency consistent with the duties we perform.

Develops and implements training procedures to assure development and retention of a quality work force, and to ensure health and safety protocols are followed by all staff. This includes initial training and orientation for new staff, as well as ongoing training for experienced staff.

Reviews billing procedures to confirm accuracy and staff members are following processes and charges are being allocated properly to customers.

Ensures software and other systems are adequate and utilized to maintain records on a daily basis, legible and consistent with work order billing. Work orders shall be organized and include all materials and information necessary for accurate billing.

Sets the scope of work to be performed in-house. Ensures consistency with the functions provided by all maintenance departments. Determines what tasks we will perform directly versus outsourcing to other vendors.

Establishes and maintains advantageous relationships with local vendors to achieve optimal service levels in daily and emergency situations.

Establishes budgets and holds departments accountable to achieve their respective financial targets. Prepares an annual capital request inventory for the upcoming fiscal year.

Balances the departments financial goals with providing professional and credible service to our customers.

Responsible to monitor and review write offs and authorize them or adapt methods to reduce the number of instances.

Directly supervises the directors or highest level managers of each department.

Requires professional communication is provided daily between the maintenance departments and coworkers to make certain projects and task timelines and costs are understood by all parties.

Maintains an ongoing communication system to quickly alert owners and Rental Managers/Association Managers/General Managers of current or potential problems with common area or individual rental unit infrastructure.

Coordinates managers and staff members in understanding creative problem solving as a daily part of the business. Assists managers with analyzing and resolving in solving work problems.

Holds managers accountable for the quality standards of all buildings, grounds and mechanical plants, ensuring that public areas, rental units, buildings and grounds meet first class standards at all times.

Holds managers accountable for the safe operation and condition of company assets such as vehicles and equipment.

May be asked to attend HOA or Board meetings and represent the company and team with competency and integrity. Develops and maintains good working relationships with managed property Board members.

Performs property inspections on a regular basis to ensure quality of work being completed.

Ensures managers maintain accurate HOA property information including building plans, blueprints, site maps, etc.

Provides oversite to managers when they perform HOA construction projects, Request for Proposals/Bids (RFP/B's), review bids, inspect and communicate progress to HOA boards and company staff.

Studies production efficiency schedules and estimates worker hour requirements for completion of work orders (job assignment) and hours of operation.

Interprets company policies to managers, monitors and enforces safety regulations.

Considers suggestions and implements changes in working conditions and use of equipment to increase efficiency of work crew.

Holds directors, managers and staff accountable to maintain time and production records and inputs data into current work order tracking system for rental units and home owner associations. Ensures these records are maintained on a daily basis, legible and consistent with work order billing. Work orders shall be organized and include all materials and information necessary for accurate billing.

Ensures that sufficient and effective after hours duty coverage is maintained at all times.

Maintains a satisfactory driving record and valid drivers license in order to comply with our insurance requirements of non-livery drivers.

Performs other duties as assigned.