Staff Services Manager II

The Secretary of State is seeking a motivated individual to work as a Staff Services Manager II (SSM II) in the Fiscal Affairs Division, Budgets Section. The position is permanent, full-time. The Budgets Section is responsible for the effective management of the budget within seven (7) divisions-Elections, Political Reform, Business Programs, Archives, Information Technology, Fiscal Affairs, and Management Services-and the Executive Office. The Budgets Section is also responsible for the planning and preparation of the Secretary of State agency annual budget and acts as the fiscal advisor to the Secretary. Under the general direction of the Budget Officer (SSM III), the SSM II has primary responsibility for budget development functions within the SOS. This position works with a high degree of autonomy and independence in identifying and resolving budgetary issues, and works with agency staff and control agencies, such as the Department of Finance, State Controller's Office, and the Legislature.

Description & Duties : Directs the budget development, preparation, and monitoring of all budget activities. These activities include, but are not limited to, the preparation of the annual budget; preparing/reviewing Budget Change Proposals and Finance Letters; completing and submitting all budget drills and components of the Governor's Budget; overseeing and directing the tracking, projecting, and reporting of expenditures; overseeing the preparation of fiscal estimates for legislative bill analysis, information technology projects, and other special projects; and is the primary liaison with the Department of Finance, Legislative Analyst's Office, Legislature, and other state agencies. Serves as the subject matter expert for all budget-related matters and in furtherance of the SOS's strategic goals and objectives. Consults with management and staff to assess budget needs. Prepares the most sensitive analysis, with recommendations and alternatives to accomplish those needs. The position will provide primary supervision to a team of two (2) Staff Services Managers I and backup support to eight (8) analysts.

Desirable Qualifications :

• Extensive experience and a strong working knowledge of state government budgeting which includes all aspects of managing budget functions, development, monitoring, and fiscal analysis.
• Working knowledge of the state's financial management system (FI$Cal-Financial Information System for California).
• Knowledge of principles, practices, and trends of public business administration; principles and practices of employee supervision, development, and training; and techniques for program and project management.
• Knowledge of principles and practices to promote outstanding customer service.
• Experience with systems development and process improvement.
• Reason logically and creatively and effectively communicates, orally and in writing.
• Excellent analytical, writing, and problem-solving skills.
• Possess excellent organization and time management skills.
• Ability to maintain cooperative relationships, and prevent, manage, and resolve conflict.
• Ability to act independently, use of good judgment, and exercise initiative.
• Ability to easily adapt to change and to act effectively under pressure.

You will find additional information about the job in the Duty Statement .

Working Conditions
Positions provide telework opportunities based upon the agency's telework policy and business needs. The incumbent may be required to respond or work off business hours, including evening and weekend work, during budget development and year-end closing process or when the agency is mission tasked.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER II (SUPERVISORY)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC

Position #(s):

Working Title:
Staff Services Manager II (Supervisory) - Budget Section

Classification:
STAFF SERVICES MANAGER II (SUPERVISORY) $7, $9,496.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Office of the Secretary of State (SOS) consists of nearly 750 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit .

Special Requirements
Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than three (3) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications submitted without the Supplemental Questionnaire will not be considered.

Describe your experience as a manager and/or lead. Describe specific documents/drills related to budget building that you have personally prepared, the resources used in your preparation, and how you documented your work for future reference. Describe your experience with writing/editing/submitting a well written Budget Change Proposal/Finance Letter and their key components. Describe your experience with compiling projections. What tools/resources would you use? Describe in detail your methodology when compiling a projection. Describe in detail your experience with FI$Cal as it relates to budget development. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/21/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Paul Parham
th St - 4th Floor - Suite 475

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814
Drop off applications in the 1st floor Lobby Rotunda in the secured bin marked Human Resources.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Supplemental Application - Please submit your responses to the Supplemental Questions as indicated in the Special Requirements section above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Paul Parham

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sarah Bielski

California Relay Service: TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Education

When using education to meet minimum qualifications, education must include the specified information technology or closely related course work. Please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). If your degree is not in one of the specified degrees as stated in the Class Specifications, please provide a copy of your most recent unofficial transcripts to be evaluated for comparability. If you fail to provide the required documentation, your application package will be marked as incomplete and will not be considered for an interview. Candidate may be required to provide an Official Transcript prior to hire.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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