Executive Director of Facilities Management

5 days ago

Pittsburgh, Pennsylvania, United States Community College of Allegheny County Full time
Position Title: Executive Director of Facilities Management (Reg FT)

Department: Facilities Management

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than October 25, 2024. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with a very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer-paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts, certain conditions or restrictions may apply.

Remote Work Option: Fully In-Person

Work Hours: Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

Salary Grade: Admin 19 - $90,180

Job Category: Administrators

Employment Type: Regular Full-Time

Job Slot: 6070

Job Open Date: 10/11/2024

Job Close Date: Open until filled

General Summary: This position reports to the Vice President forFacilities Management and assists with providing leadership and coordination ofassigned activities with college campuses, centers, departments, and outsideagencies. The position oversees, or assistswith, oversight of the planning, direction, and oversight of operational andbudgetary activities of the Facilities Management Department, and assists with,and supports, college-wide security and safety operations. Supports the VicePresident of Facilities Management in providing highly responsible and complexadministrative services to advance the mission of the institution and to fostercollaboration with campus leaders and facilities staff.

Requirements:
Bachelor's degree required in engineering, architecture or a related degree in the construction/facilities industry from an accredited college or university. Minimum of eight years of progressively responsible management experience in various levels of Facilities Services, Construction, Administration, or similar work, preferably within one or more higher education institutions.

Other skills/abilities:
Expert knowledge of facility management principles and practices
Practical experience with accounting and finance rules and regulations as mandated by federal and state agencies
Hands-on experience with:
Mechanical, electrical and HVAC systems (operations and design)
Housekeeping, maintenance and grounds management
Energy, utility and sustainability/environmental system and operations
Environmental Health & Safety
Integrated Pest Management
Property, space management and lease negotiations
Construction, renovations and alterations
Budgeting, funding, grants
Experience in selecting, operating and training others in the use of software and/or other administrative tools associated with the above
Demonstrated ability to interact with public agencies, code review and approval authorities
Ability to develop job-specific policies, procedures and operating practices
Effective and supportive interpersonal, verbal, and written communication skills

Duties:
1. Oversees planning of, and direction for, college-wide work plans for all Facility operations. Works collaboratively with Directors of Facilities and other campus leaders to assess and complete work activities.

2. Assures that all College facilities are maintained in the best possible working order and that facilities are safe and code compliant at all times.

3. Implements and maintains a cloud-based asset management and facilities work order system.

4. Implements and maintains a thorough preventive maintenance program across the College.

5. Plans, executes, and monitors work flow and work products, results, methods, and procedures.

6. Participates in and supervises, as necessary, the development and administration of Facilities budgets. Monitors and approves expenditures as necessary.

7. Develops, plans, and participates in the implementation of departmental and college-wide goals; initiates and recommends actions to accomplish these objectives.

8. Participates in strategic planning and goals setting activities.

9. Supports college wide sustainability goals and projects.

10. In collaboration with the Purchasing Department and others involved in various areas of Facilities Management, develops RFPs, bids, contracts, and proposals for facilities related services.

11. Working with Directors of Facilities and others in the College, oversees operations and maintenance of College building systems such as electrical, HVAC, fire alarm systems, fire suppression systems, boilers, elevators, etc, to assure that the College is in compliance and that all required certificates and maintenance records are maintained electronically in a central location.

12. Supports professional development for the Directors of Facilities and their staff; Assures that all Facilities staff (Directors, Maintenance and Custodial) are provided essential training in OSHA, Hazardous Materials and other areas that may be deemed critical for their respective roles at CCAC.

13. Assumes leadership in the absence of VP of Facilities.

14. Performs other duties as assigned or as required.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. here.

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