Accounting Clerk

Accounting ClerkDepartment: AccountingReports To: Director of FinanceStatus: HourlyPosition SummaryThe Accounting Clerk plays a key role in supporting the hotel’s financial operations while contributing to an exceptional guest and employee experience. This position is responsible for accurate and timely processing of payroll, cash handling, accounts payable, accounts receivable, and daily income activity. The Accounting Clerk works collaboratively with hotel leadership and department teams to ensure financial integrity, operational efficiency, and service excellence.QualificationsHigh school diploma or equivalent required1–2 years of accounting or bookkeeping experienceHotel or hospitality accounting experience strongly preferredWorking knowledge of Microsoft Excel, Word, and Windows; experience with hotel accounting or payroll systems preferredAbility to work a flexible schedule based on hotel operational needs, including occasional extended hoursPrimarily sedentary work with occasional lifting of up to 40 poundsAbility to stand on feet for long periods during quarterly inventory countsCore CompetenciesService-oriented mindset with a commitment to guest and employee satisfactionProfessional, friendly, and courteous communication styleStrong attention to detail and accuracy in a fast-paced hospitality environmentAbility to multitask and prioritize effectively during peak business periodsDiscretion and integrity when handling confidential financial and employee informationTeam-focused approach with the ability to support and collaborate across departmentsKey ResponsibilitiesPayroll & Employee SupportProcess weekly payroll accurately and on time by coordinating with department managersReview, enter, and verify payroll data to ensure compliance with company policies and labor requirementsServe as a resource to department leaders and employees regarding payroll-related questionsCash Handling & Hotel ControlsRetrieve, verify, and process daily deposits in accordance with hotel standardsMaintain appropriate cash and change funds to support front desk, food and beverage, and other operating departmentsPrepare daily, monthly, and annual cash over/short reportsIssue, redeem, and audit cashier banks with proper approvalsMaintain cashier contracts and documentation in compliance with internal controlsProcess petty cash transactions and communicate any policy variances to managementAccounts Receivable & Guest BillingAssist with establishing and maintaining guest and corporate credit in accordance with hotel policiesSupport credit applications, reference checks, billing limits, deposit requirements, and direct billing approvalsPrepare and distribute accurate guest and customer invoices, statements, and supporting schedulesRespond promptly and professionally to guest and customer billing inquiries, ensuring timely resolutionMaintain an organized collections process, including follow-ups, returned checks, chargebacks, and bad debt documentationMonitor guest ledger, advance deposits, and related accounts to ensure accuracy and internal controlAccounts Payable & Vendor RelationsProcess vendor invoices accurately and in a timely mannerReconcile vendor statements and maintain positive relationships with hotel vendorsFinancial Reporting & CommunicationAssist with month-end accounting tasks and reporting deadlinesAssist with quarterly inventory countsCommunicate unusual financial activity or operational concerns to managementSupport compliance with hotel policies, brand standards, and accounting proceduresService Culture & Team EngagementApproach all interactions with guests and team members in a friendly, professional, and service-focused mannerMaintain a polished appearance and adhere to hotel uniform and grooming standardsAttend required hotel meetings, trainings, and brand initiativesCross-train in other hotel operational areas as neededPerform additional duties as assigned to support hotel operations and guest satisfaction