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CED Admin Coordinator
2 weeks ago
Job Summary The CED Admin Coordinator provides administrative support to the College of Education (CED), the CED ASM, and CED Departments, as needed. This Coordinator will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, record keeping, and personnel matters. The Admin Support Coordinator also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large. This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department quickly and be able to make decisions about the proper course of action on various tasks interdependently. Key Responsibilities Personnel Support & Coordination – Provides administrative support to Chair/Director for recruitment, hiring data entry, onboarding/off‑boarding, and RTP/SPOT/lecturer evaluations/promotions. Supervises student workers, acts as timekeeper, and maintains faculty workload/space databases with assigned time reports. Budget and Financial – Independently enters expenditures, reconciles funds monthly, assists in budget preparation/projection, and tracks fund trends. Administration, Communications, and Customer Service – Serves as liaison (phone/visitors), maintains SharePoint/website and outreach materials, supports admissions, plans meetings, and manages mail, supplies, course materials, grants tracking, policies, and workflow improvements. Record Keeping & Inventory – Maintains departmental data (personnel, grants, accreditation, syllabi), develops compliant record‑keeping systems, and coordinates equipment inventory maintenance per CSU/CSULB guidelines. Class Scheduling Support – Tracks faculty availability/preferences, enters scheduling data and classroom reports, processes changes/cancellations, reports to CED College office, and assists with catalog/curriculum/schedule corrections. Knowledge Skills and Abilities Requires a knowledge of various Microsoft Products, including Microsoft Office. Microsoft Excel experience and skills are required. Experience in PeopleSoft and SharePoint are highly preferred. Knowledge and experience with purchasing and managing a budget preferred. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to five years of administrative support experience required. Experience with purchasing and managing a budget preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department CED Administration Classification Administrative Support Coordinator II (1035,2) Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.
