Part-Time Assistant, Dental Clinic

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP). Applicants must be authorized to work for ANY employer in the We are unable to sponsor or take over sponsorship of an employment Visa at this time. All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting. ABOUT The Part-Time Assistant, Dental Clinic, is a part-time 10-month staff position that reports to the Manager, Dental Clinic; the Site Coordinator, Dental Clinic; and the Department Chair, Dental Studies. WHAT YOU WILL DO Assist with the coordination of the orderly function of the dental clinic. Work cooperatively and courteously with all dental studies students, patients, and faculty to ensure the clinic runs smoothly and all issues are addressed. Assist with the moving and storage of large/heavy boxes containing clinic and laboratory supplies.Maintain inventory for disposable products. Use this system to track inventory usage and monitor stock levels. Assist with inventory control of clinic supplies by checking in inventory and organizing supplies. Assist with the asset management system database used to check equipment in and out to students and faculty.Assist the Site Coordinator and clinical faculty to perform routine maintenance on equipment.Check in patients for their appointments and notify students when their patients arrive. Collect service fees, apply payment to the proper account, and prepare end-of-day deposits. Assist with requests to send x-rays to dental offices Receive x-rays and documentation sent to us from a dental office and upload the information into the correct patient's account. Fax Medical Consult forms to doctors to be filled out. Inform the student when the form is returned and whether or not further action is required. Assist in scanning documents into EagleSoft for patient records. Relay messages to students, faculty, and other staff members. Receive requests and ensure students receive supplies for community outreach. Order and print clinic forms to maintain an ample supply of forms.Organize clinic forms for easy access to students and faculty.Assist in preparing and organizing clinic documents.Supply information to the MSDS database administrator concerning products we use. Assist in tracking student locker key contractsUse proper telephone etiquette when answering phones, directing calls, taking messages, supplying information to the public, and gathering potential patient information. Assist in copying, picking up, and sorting of mail, typing, etc.COMPETENCIESKnowledge, Skills, and AbilitiesCollaboration/Teamwork, Communication (Oral and Written), Interpersonal Skills, Leadership, Multi-tasking, Organizational Skills, Problem-solving, Time Management, Adaptability, Collaboration/Teamwork, Computer Software Skills, Exceptional Customer Service, Math Skills, Money Handling, and Professionalism in an Education Setting. Work Environment: Ultrasonic sound, Indoor settings, Occasional work required outside regular business hours. Physical Demands: Sitting, walking, lifting up to 50 pounds, bending, and repetitive typing. Travel Required: Yes – Minimal 10%If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record. WHO YOU ARE Required Education/ExperienceHigh School diploma or equivalent requiredPreferred ExperienceBilingual in SpanishOne to three years’ experience in a dental office management or dental assistingOne year of experience in a fast-paced environment requiring strong organizational skills, attention to detail, and superior customer service.  Strong working knowledge of Microsoft Office Suite programs (including Excel, Word, and Outlook).  ADDITIONAL INFORMATION EXPECTATIONSPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.