Global Creative Strategy Administrator

Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the bringing our characters to life, the bringing them to your living rooms and the creating what’s next…From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.Your New Role…Provides support to the EVP, Global Creative Strategy.Your Role Responsibilities...Tracks the creation and development of all applicable trailers, TV/digital spots, print, sizzle reels, marketing materials etc.Works with all departments in securing materials for the development of all creative content.Supports EVP and the creative team in liaising between filmmakers and their production/editorial staff and inter-department staff and vendors to acquire materials needed to produce campaigns.Oversees billing on all projects, maintains budgetary systems/logs, produces budget reports, logs PO#’s, processes billing in ICampaign, confirms Goods Receipts, ABL Reports, and tracks all RPOs to ensure billing accuracy and adherence to budget. Tracks expenses, matches work performed to work billed, and monitors vendors to prevent overcharging.Keeps a running total of money spent; partners with the EVP to negotiate vendor deals and ensure projects remain within budget.Researches all available information both within WB and online for our projects. Maintains records of all pertinent information such as: cast/crew contact list, shooting schedule, scripts, relevant agents and publicists; assigns dailies projects and PIX to the creative team and vendors; tracks all relevant publicity/news breaks.Manages PIX system. Sets up vendors, adds users and ensures they know how to use the system, troubleshoots any issues, creates playlists, and manages content housed on PIX.Manages an internal asset tracker - Logs and organizes incoming Print & A/V Materials within Shared Folders and Excel Docs to ensure all items are correctly housed and categorized.Maintains the teams’ internal materials calendar to ensure all deadlines are correct and with the correct specs.Builds and secures campaign Print PDFs through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.Builds and secures A/V links through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.Assists with preparing and organizing creative materials for internal and Filmmaker meetings and presentations.Handles EVP and creative team’s expense reports; submits expenses and keeps track of everything submitted and paid.Handles EVP and the creative team’s scheduling of meetings and managing schedules.Organizes all pertinent business travel.Assists in coordinating with media on basic sponsorships and asset alignment.Assists in distributing print materials for legal clearances and likeness approvals.Assists in working with Creative Servicing, Legal and Music to confirm all print and AV assets are correct during the finishing process.Qualifications & Experience...1-3 years’ experience in creative advertising at either a studio or creative agency.Proficiency in MS Word, Excel, and Outlook required.Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage and report and letter formats.Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.Must have the ability to pay close attention to detail and understand written and oral instructions.Must have the ability to organize and schedule work effectively.Must have the ability to work well under time constraints.Must be able to handle multiple tasks at once.Must be able to work in a fast-paced environment.Must be able to work independently and meet deadlines.Strong organizational skills with the ability to track budgets, billing, and vendor negotiations preferred.Experience coordinating across media, servicing, and legal teams a plus.Ability to work overtime and weekends.How We Get Things Done…This last bit is probably the most important Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.Championing Inclusion at WBDWarner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.