UNIV - Grants Manager - College of Dental Medicine

Job Description SummaryThe Grants Manager for The College of Dental Medicine reports directly to the Associate Dean for Research and plays a critical leadership role in the financial and research operations of the college. The Grants Manager is responsible for overseeing all administrative, business and grants management functions for the College of Dental Medicine. This role directs and manages fiscal and administrative operations and activities related to grants and contracts management, provides guidance to principal investigators regarding contract requirements, provisions of contractual report and financial and agency requirements. They are responsible for reviewing and approving contract proposals for fund allocation and compatibility with agency and/or institution objectives and reviewing current and pending legislative changes to stay current on federal research and compliance requirements. They also manage other Grant Administrator(s) I/Coordinator(s) who review grants and provide guidance to Principal Investigators. In addition, the Grants Director supports Human Resources functions related to grant-funded positions and collaborates with leadership to ensure efficient research and operational workflows across departments.EntityMedical University of South Carolina (MUSC - Univ)Worker TypeEmployeeWorker Sub-Type​ClassifiedCost CenterCC000058 CDM Dean Finance & AdministrationPay Rate TypeSalaryPay GradeUniversity-07Pay Range57,334.00 - 81,707.00 - 106,080.000Scheduled Weekly Hours40Work ShiftJob Description25% Business Management: Manages the operations of the research business office, including the design, implementation, and oversight of budget management systems for both pre-award and post-award grant and contract activities, as well as funding applications. Serves as the College's Grants Business Manager, representing the institution in meetings and communications with Grants and Contracts Accounting, the Office of Research & Sponsored Programs, the MUSC Foundation, and other administrative units. Responds to internal requests for financial data and reporting as needed. 25% Grants Management: Provides oversight of the pre and post award sponsored research resources of the college. Signs off on Cayuse routing for Principal Investigators. Certifies effort reporting and distributes to PIs quarterly. Manages costing allocations for employees and faculty, specifically related to allocations paid by grants. Manages the annual budget for CDM restricted and research-related unrestricted revenues and expenditures. Responsibilities include fiscal year budgeting at the account level for personnel and operating expenses across all research activities, along with accurate data entry into Adaptive, MUSC’s budgeting platform. Develops prior-year fund requests for research-related projects and monitors approved reserve usage throughout the year. Serves as the subject matter expert for research budget data included in the annual budget submission.15% Budget: Ensures compliance with budgetary guidelines set by granting agencies and provides guidance to faculty on fiscal regulations and the appropriateness of budget requests. Coordinates the development and submission of grant and contract proposals to federal, state, and corporate entities. Advises faculty on potential grants management challenges, recommends solutions, and follows through to ensure successful resolution. Demonstrates a strong working knowledge of applicable federal and state regulations.10% - Personnel Management: Supervises Grants Administrator to include hiring, performance evaluation, promotion, termination, and retention activities. Tracks and properly documents performance issues and coordinates orientation and training. Monitors the need for additional staffing and training related to the operation of CDM Research and Grant Development.  Conducts meetings on a regular basis to discuss issues and ideas for improvement as well as expectations; provides an agenda, distributes meeting minutes afterwards, and follows up on any items in a timely manner. Actively supports staff development, encourages ideas and acknowledges staff opinions through communication and engagement initiatives. 10% Reporting:  Provides executive level leadership with quarterly and annual reports detailing current funding and projected financials for CDM grants and contracts. In partnership with the CDM Business Manager, prepares monthly budget-to-actual reports for research-related unrestricted projects and units, providing variance analysis and explanations. Ensures timely distribution of quarterly Principal Investigator (PI) reports for restricted funding. Maintains and updates research funding projections throughout the fiscal year and leads in-year forecasting for both restricted and research-related unrestricted funds, in alignment with Budget Office requirements.10% Communication: Communicate effectively with department chairs, division leaders, principal investigators, faculty, staff, institutional representatives and others to optimize college administration. Completes other duties as assigned.5% Human Resources: Provides requested grant numbers for new position requests, dates, and FDM for new positions and backfill positions as requested. Collaborates with Human Resources Manager pertaining to department HR needs and issues. Partners on workflow pertaining to volunteers brought on by faculty in Research. Coordinates training of new faculty and staff members regarding MUSC and state policies and procedures.MUSC Physical Requirements:(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)Ability to perform job functions in an upright position. (Frequent)Ability to perform job functions in a seated position. (Frequent)Ability to perform job functions while walking/mobile. (Frequent)Ability to work indoors. (Continuous)Ability to work outdoors in all weather and temperature extremes. (Infrequent)Ability to work in confined/cramped spaces. (Infrequent)Ability to perform job functions from kneeling positions. (Infrequent)Ability to squat and perform job functions. (Infrequent)Ability to perform 'pinching' operations. (Infrequent)Ability to fully use both hands/arms. (Frequent)Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)Ability to reach in all directions. (Frequent)Possess good finger dexterity. (Continuous)Ability to maintain tactile sensory functions. (Continuous)Ability to lift and carry 15 lbs., unassisted. (Infrequent)Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)Ability to see and recognize objects close at hand. (Frequent)Ability to see and recognize objects at a distance. (Frequent)Ability to determine distance/relationship between objects; depth perception. (Continuous)Good peripheral vision capabilities. (Continuous)Ability to maintain hearing acuity, with correction. (Continuous)Ability to perform gross motor functions with frequent fine motor movements. (Frequent)Additional Job DescriptionMinimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.If you like working with energetic enthusiastic individuals, you will enjoy your career with usThe Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees