Legal Secretary

1 week ago

Long Beach, California, United States The California State University Full time

Position Information

The California State University, Office of the Chancellor, is seeking a Legal Secretary (Hybrid) to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Legal Secretary (Hybrid) will perform duties as outlined below:

Each legal secretary has responsibility for an office administrative specialty function – e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. 

-Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service.

-Interacting statewide with court clerks, deposition and attorney services.

-Preparing and processing all forms of communication within and outside of the California State University.

-Opening and maintaining office files, both hard copy and electronic.

-Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms.

-Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks.

-Monitoring, replenishing and ordering office supplies.

-Maintaining internal office lists.

-Troubleshooting basic computer issues, telephone issues, and basic office repairs.

-Processing invoices, and membership dues, and running building-wide errands. 

The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions.

Qualifications

This position requires:

-Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge.

-5 to 7 years experience as a Legal Secretary.

Preferred Qualifications

-Experience using eCounsel/NetDocs/Deadline Assistant preferred.

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