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Senior Solicitation Writer, Office of the Agency Chief Contracting Officer
3 weeks ago
The Finance Division at the NYC Health Department has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet the NYC Health Department's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue. Position Summary: The Senior Solicitation writer will report to the Director of Competitive Procurements along with five other Solicitation writers. The Senior Solicitation writer is responsible for coordinating the release, receipt, evaluation, and award of competitive solicitations. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Job Duties and Responsibilities: In collaboration with subject matter experts, write solicitation documents for competitive procurements and M/WBE Small Purchases. Such documents include Requests for Proposal (RFPs), Competitive Sealed Bids, and Requests for Quote. Review and synthesize programmatic procurement requests relating to complex subject matters including public health policy and administration. Produce high quality specifications within processing timelines and in compliance with NYC Procurement Policy Board Rules, NYC Charter, and NYC Health Department policies and procedures. Accurately and efficiently manage content of all assigned procurements, including following up with relevant personnel, and managing multiple document revisions. -Coordinate the release of competitive and M/WBE Small Purchase procurement documents. - Coordinate the receipt and evaluation of proposals/bids.- Process contracts and other procurement requirements for vendors/providers that are recommended for contract award. Review and revise contract scopes of work and contract budgets to ensure alignment with both the solicitation document and Agency requirements. - Perform necessary research, investigate, and fact-check for various licenses, certifications, and related compliance requirements that come along with the various roles/work requested by programmatic units. - Utilize Agency and Citywide automated tracking systems in the processing and approval of all assigned work. Update monitoring systems on a regular basis. - Identify challenges and research solutions on procurement and contract matters; correspond with program and ACCO Senior Staff for rapid resolution. - Participate in meetings concerning procurement portfolio and produce accurate reports of procurement actions. - Assist the Unit Director with the training of new staff and reviewing the work of more junior staff. - Exercise independent judgment with wider latitude in managing project timelines and tasks. Carry out special projects as needed. PREFERRED SKILLS- Excellent written, oral and interpersonal skills- Experience writing specifications, statements of work (SOW), and/or contract scopes of work- Strong analytical and organizational skills- Proficiency in Microsoft Word, Excel, and Power Point. - Ability to work independently and as a team player- Ability to multi-task and adapt to a fast-paced work environment with changing priorities- Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.- Excellent research skills, including the ability to identify credible sources, extract key insights, and present findings in a clear and organized manner. Why you should work for us: - Benefits: City employees are entitled to unmatched benefits such as:o a premium-free health insurance plan that saves employees over $10K annually, per a assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement.o a tax-deferred savings program ando a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. - Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Established in , the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise. Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at or --.CITY RESEARCH SCIENTIST - Minimum Qualifications1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health. To be appointed to Assignment Level II and above, candidates must have: 1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or 2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above. NOTE: Probationary Period Appointments to this position are subject to a minimum probationary period of one year.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement">Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
