(Hybrid) Experiential Learning Coordinator

DescriptionThe Career Development Center in the Chambers College of Business and Economics at West Virginia University is currently accepting applications for a (Hybrid) Experiential Learning Coordinator.About the OpportunityThe Experiential Learning Coordinator will design, coordinate, and manage experiential learning opportunities that prepare students for career success through hands-on professional experiences. This position will develop and oversee externships, industry trips, site visits, and other out-of-classroom learning initiatives that enhance student resumes and create competitive job candidates. The coordinator will serve as a key liaison between the college, industry partners, and students while ensuring operational excellence and measurable outcomes.We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: work week 13 paid holidays ()24 annual leave (vacation) days per year ()18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)WVU offers a range of 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for ? Check out retirement health insurance benefits, retirement income, and FAQ’s.Wellness programsWhat You'll DoExperiential Learning Program Management Design, coordinate, and execute experiential learning programs, such as externships, micro-internships, industry trips, skills bootcamps, and more, while developing strategic partnerships with employers and industry professionalsDevelop comprehensive program timelines and manage all logistics, including transportation, accommodations, site visit schedules, and vendor relationshipsOversee student recruitment, selection, and placement processes for experiential learning opportunitiesProvide pre-departure orientation and preparation to ensure students understand professional expectations and learning objectivesConduct industry research to identify emerging career trends and create structured learning frameworks with assessment toolsConduct post-program evaluations to measure learning outcomes, student satisfaction, and employer feedback to inform continuous improvementCollaborate with faculty and CCD staff to integrate experiential learning with curriculum and career readiness initiativesPartner with Chambers College student organizations to identify and execute programs designed to prepare their members for the workforceContribute to strategic planning sessions and perform other duties as assigned to support the mission of the Chambers CollegeIndustry Relations and Stewardship Cultivate and steward relationships with employers, industry professionals, and alumni through site visits and consultationsServe as the primary point of contact for employer partners and create employer orientation materials to ensure quality student placementsDevelop recognition strategies to acknowledge employer contributions to student learningStudent Support and Coaching Advise students on selecting appropriate experiential learning opportunities aligned with their career goalsDevelop marketing strategies and create student-facing resources, including program guides, application materials, and preparation toolkitsSupport students during experiential learning experiences, troubleshoot issues, and ensure quality learning experiencesFacilitate reflection activities to help students articulate experiential learning on resumes and in interviewsBudget, Financial Management, and Reporting Build comprehensive program budgets, monitor expenditures, and create profit and loss (P&L) reports for leadership reviewProcess invoices, purchase orders, and reimbursements while tracking cost-per-student metrics and return on investmentResearch potential funding sources, including grants and sponsorships for program expansionDevelop assessment strategies, prepare regular reports on program metrics and outcomes, and maintain database systems to track participants and partnersAssist with grant and donor reporting requirements and benchmark programs against peer institutions to drive continuous improvementOperations, Compliance, and CollaborationMaintain compliance with university policies and coordinate liability waivers, vendor contracts, insurance documentation, and safety protocolsQualificationsBachelor's degree in a related field. A minimum of two (2) years of experience in the following: Experience in higher education, career services, experiential learning, employer relations, or related fieldDemonstrated experience with event planning, program coordination, and logistics management Proven track record of building and maintaining professional relationships with external partners Experience managing budgets and financial reportingAny equivalent combination of related education and/or experience will be considered.All qualifications must be met by the time of employment.Knowledge, Skills, and AbilitiesStrong project management and organizational skills with ability to manage multiple programs and meet deadlines Excellent communication and relationship-building skills with diverse stakeholders Proficiency with budget development, monitoring expenditures, and creating financial reports Experience with database management systems and Microsoft Office Suite Commitment to student success and understanding of career readiness Ability to work independently, problem-solve, and exercise sound judgment Flexibility to work occasional evenings and weekends and travel with students for multi-day programsPreferred QualificationsMaster's degree in business, Human Resources, Communications, Higher Education, or related field.RequirementsValid US driver's licenseApplication MaterialsResume requiredCover Letter preferred