Accounts Receivable Specialist

Job Description OverviewRapiscan, an OSI Systems Company is seeking an Accounts Receivable Specialis, based out of Billerica, MA.Rapiscan is a leading supplier of end-to-end security inspection solutions, utilizing multiple technologies and advanced threat identification algorithms based on X-ray and high-speed computed tomography imaging, ion mobility spectrometry, radiation detection, and optical inspection technologies. Our broad portfolio of products, services, and solutions helps customers in ports, borders, aviation, military, law enforcement, critical infrastructure, event security markets to solve complex security needs, including combatting terrorism, drug and weapon smuggling, and trade fraud. With our leading detection technology and vast industry knowledge, we meet demanding security requirements while offering customers outstanding value for their security screening and inspection operations. We have highly experienced technical, program management, and service teams to ensure customers receive a best-in-class experience throughout every phase of their project—from planning to deployment to post-installation support.Member of the North America AR Team reporting to the Manager of Accounts Receivable, with duties that include the invoicing of equipment and services to domestic and international customers in accordance with contractual agreements, the collection of past due accounts receivable, the processing of cash receipts, and the reconciliation of the accounts receivable aging. The successful applicant will be based in Billerica and be heavily involved in Billerica, MA and Torrance, CA AR activities. ResponsibilitiesDevelop procedures to ensure timely payment from both government and commercial customers, both domestic and international.Manage the collection process for past due accounts.Contact Customers around the world to solicit payment of receivables.Manage customer inquiries regarding account analysis.Identify, research, and resolve billing variances to proactively prevent future billing mistakes and customer disputes.Engage and build relationships with sales account managers to gain assistance with collection of troubled accounts.Identify and process all cash receipts and inform internal customers for order purposes. Periodically post cash receipts to customer accounts, including foreign currency payments. Process and apply Credit Card payments.BillingDetermine customer billing requirements by reviewing all new contracts for specifics regarding the billing and interfacing with our customers.Track and analyze contracts to ensure billing status is current.Verify system generated invoices are in compliance with Customer contract requirements.Master of various government billing requirements such as fixed price, cost plus or time and materials.Experience and working knowledge of various government billing vehicles such as DD, WAWF, MPO, IPP, Tungsten, MC Dean, and Public Vouchers.Manage other functional areas to ensure that proper billing is executed (e.g., order entry).Interact with Field Service personnel to assure T&M billing accuracy and resolve all open issues. ReportingEstablish and Maintain Credit Limits/Credit Terms for all customers.Coordinate all past due accounts reporting to management.Manage AR closing responsibilities.Contract closeouts.Point person for all AR related inquiries from external auditors on a monthly and annual basis. Prepare audit packages for external and internal auditors.OtherEnsure compliance with and maintain all documentation associated with the Sarbanes Oxley Act.Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork Demonstrate behavior consistent with the company’s Code of Ethics and ConductIt is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid the recurrence of the problem.Duties may be modified or assigned at any time to meet the needs of the business. QualificationsHigh School Dipoma or GED required. Associate degree Preferred.6 + years’ experienceFast-paced office environment requires significant use of telephone and computer.Must be able to complete job responsibilities working with different time zone needs such as attending late night/early morning meetings by phone and/or web to meet business needs; 10%.D and NAVISION experience a plus. Proficient Excel and computer skills.Excellent written and communication skills.Successful completion of OSI training required (including training done at Company location.Duties may be modified or assigned at any time to meet the needs of the business.